Administrative Assistant

Position Summary:

The University of Dayton Women’s and Gender Studies program and the Women’s Center invites qualified applicants to apply for our Administrative Assistant opening! This is a full time benefit eligible position that offers health, dental and vision insurance, retirement, disability, tuition assistance for you and your dependents, vacation/sick accrual and holiday pay.

To provide administrative support to the Directors in all functions of the Women’s and Gender Studies program and the Women’s Center. Provide personal, email, and telephone reception to a wide constituency. Maintain student files; monitor budgets; manage scheduling and logistics for meetings, speakers, and other events; initiate purchase orders and payments in Runway system, travel/expense forms, PAFs, and other confidential materials. Assist with computer reports, spreadsheets, and databases. Hire, train, and supervise student office workers and manage student payroll, including approval of student timesheets. Ensure offices operate efficiently and smoothly.

Minimum Qualifications:

High School diploma
Three years full-time administrative support experience in a professional office environment
Ability to draft documents independently and proofread documents for errors
Ability to protect and maintain confidentiality of information
Ability to plan and organize work in observance of deadlines
Ability to work effectively as a cooperative member of a professional office
Proficiency with entire Microsoft Office (Word and Excel)
Significant experience managing and reconciling budgets and analyzing financial data
Ability to manage multiple priorities
Ability to work independently with little to no supervision
Ability to work within established procedures and guidelines
Articulated ability to learn and apply new information and systems
Excellent written communication skills
Ability to plan and coordinate events

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Demonstrated ability to engage effectively, respectfully, and professionally with multiple constituents at all levels in an organization, such as faculty members, staff, administration, students, parents, advisory council members, and university guests
Experience recommending and implementing new systems for office workflow
Experience working in a college or university office
Experience using Microsoft Publisher, Adobe InDesign or other desktop publishing software.
Experience working with Banner, Porches, DegreeWorks, CLSS, Cognos, Cascade, Runway, and the Google web-based office suite
Experience supervising others in a professional office environment
Effective interpersonal skills
Excellent oral communication skills
Knowledge of website design, maintenance, and content management
Interest in international issues
Familiarity with University of Dayton academic structures, procedures, and policies
Willingness to engage with Catholic and Marianist educational values
Some relevant college coursework

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.