COB Academic Operations Analyst

COB Academic Operations Analyst

Job No: 524039
Work Type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

Job Summary

Under the supervision of the Associate Dean for Administration, the incumbent performs a variety of specialized, analytical, and technical duties related to the overall administrative operations of the College of Business and the Associate Dean's office. Incumbent plans and conducts complex analytical studies for the college with only general supervision.
Key Responsibilities

• Access, compile, organize, analyze, and present information that would be useful for the Associate Dean and other offices, including the Dean and department chairs.
• Perform a variety of administrative, technical, and analytical duties and day-to-day administration related to academic operations in the college.
• Coordinate the college's Reappointment, Tenured, and Promotion (RTP) and faculty review processes, RSCA award process, sabbatical leave process, lecturer performance evaluation process, faculty related election processes and other faculty-related duties processes. Ensuring that all paperwork, documents and on-line processes are handled according to policies and guidelines.
• Respond to inquiries regarding specialized areas of knowledge and inquiries on administrative operations of the College of Business, and provide information in a timely, tactful and effective manner.
• Develop and maintain college guides on university and college policies and procedures. Maintain documentation of all administrative and student advising related procedures. Provide orientations and trainings on an as needed basis.
• Attend and participate in workshops and trainings and stay abreast of new developments within assigned areas of responsibility. Maintain awareness of changes in university and college policies impacting these specialized areas.
• Serve as scholarship administrator for the college.
• On behalf of the College of Business, participate in university sponsored task forces or programs on student success, e.g. Data Fellows

Knowledge

Working knowledge of general practices, procedures in college and department offices, special programs. Working knowledge of summer budget policies and procedures. Demonstrated ability to learn, interpret, and apply a wide range of policies and procedures relating to and impacting the College of Business, its departments and programs. Demonstrated ability to anticipate problems and address them pro-actively, as well as identify and take appropriate action when unusual operating problems occur. Demonstrated ability to effectively interpret, organize, and present information and ideas in written and oral forms. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Demonstrated ability to analyze data and make accurate projections for the college and its various offices. Demonstrated ability to use research and statistical analysis techniques and software. Demonstrated ability to organize, plan work and projects, and handle multiple priorities. Demonstrated ability to make independent decisions and exercise sound judgment with accuracy and speed. Demonstrated ability to compile, write and present reports related to the college and to programs that the Associate Dean oversees. Demonstrated ability to train others on academic operation procedures, excel and data visualization skills, and other skills to improve the day-to-day operations of the college. Demonstrated ability to establish and maintain effective working relationships within and outside the Dean's office, college, and university. Serve as a liaison for the Associate Dean's office.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to a bachelor's degree in a related field and two (2) years of related experience required. Training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs preferred. Foundational knowledge of public administration principles, practices, and methods preferred.
Department

College of Business- Associate Dean's Office
Classification

Administrative Analyst / Specialist - Nonexempt
Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

CSU Classification Salary Range: $3,518 - $6,791 per month
Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for one (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application. Skills testing will be administered.
Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at (562) 985-4101.
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/" href="https://calstate.policystat.com/policy/10899725/latest/" target="_blank" rel="noopener noreferrer">CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


Application Closes: Feb 12, 2023 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/524039/cob-academic-operations-analyst jeid-4e0437a2d94f2d4d9127d3cbc49c3b4a