Administrative Specialist I

Posting Details

Posting Details

Job #
039188

Department Code
23040-4038

Department
CVPA-Drama

Job Title
Administrative Specialist I

Location
Syracuse, NY

Pay Range
Enter Pay Range

Staff Level
S4

FLSA Status
Non-exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type
Full-time

Campus
Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

The Administrative Specialist manages the day-to-day administration of the Drama Department. They provide reception and initial contact for the Department and utilize computer, administrative, clerical, and communication skills in support of the Department Chair (to whom they directly report), Associate Chair, faculty and students.

Qualifications

Bachelor’s degree or equivalent professional experience.

Job Specific Qualifications

• Excellent computer, interpersonal, communication, and organizational skills including organizing and hosting video conferences and hybrid meetings .
• Ability to work with a diverse faculty and pre-professional student population.
• Ability to interact with professional theater artists in a demanding environment.
• Theater background is preferred.

Responsibilities

• Responsible for day-to-day administrative support of the Drama Department. Manages administrative activities for academic programs, including but not limited to: local management of student services/student affairs needs; curriculum; enrollment and schedule management; on-line course evaluations; recruiting and admissions. Provides administrative support to the Chair and faculty including: creation and management of Chair’s calendar; management of Department calendar; correspondence and mail; office supplies; minutes of meetings; travel arrangements, etc. Uses independent judgment to determine and respond to the administrative needs of Chair, faculty and students in order to maintain an organized and professional setting for the department.
• Works directly with VPA Recruiting Office to organize auditions (both on and off campus), including hiring staff for auditions, organizing volunteers for auditions, working with Syracuse Stage to facilitate rooms and theaters for auditions. Aids prospective and admitted students in making their decision by organizing tours, facilitating classroom visits and faculty Q & A sessions. Helps organize all campus days and events here at the Drama/Stage Complex.
• Works with the Chair, Associate Chair, faculty (especially Program Coordinators and Assistant Program Coordinators) and Business Manager to create class schedule, set up classes, and allocate space.
• Hires, trains, schedules, and supervises student employees for the office, and submits payroll.
• Other duties as assigned.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link
https://www.sujobopps.com/postings/96949

Job Posting Date
01/20/2023

Application Deadline

Full Consideration By

Job Category
Staff

Message to Applicants