Coordinator 2 (Meadows School of the Arts)

Salary Range: 

Salary commensurate with experience and qualifications

 

About SMU

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.

About the Position:

This role is an on-campus, in-person position.

This administrative coordinator is a direct report to the Senior Associate Dean of the Meadows School of the Arts.  Responsibilities will include monitoring and filing all faculty related activities, producing academic division and school-wide reports and assisting in accreditation activities at the school level. This position will monitor faculty lifecycle including requests for positions, completion of contracts, assist with faculty leave requests, retirements, and separations. The Coordinator will also monitor promotion & tenure progress, oversight of data warehousing and other matters related to faculty activity as assigned by the Senior Associate Dean.

Essential Functions:

Maintains and monitors files of complete faculty lifecycle.

Maintains files for position requests, maintains and completes contracts for all positions.

Monitors and provides reporting on Promotion & Tenure and coordinating Interfolio activities through competition.

Assists with maintaining and monitoring faculty leave requests.

Maintains annual file of faculty awards and honors, separations and retirements.

Reviews and maintains an annual file of requests for new/replacement faculty positions and completes contracts for said positions.

Communicates nominations for faculty senate, maintain file of Senators and updates faculty/staff directory.

    Qualifications  

Education and Experience:

A Bachelor’s degree is required.

 

A minimum of five years administrative support experience is required. Experience in higher education, tracking and reporting student accreditation data is preferred.

 

Experience working with survey software (i.e. Qualtrics) is preferred.

 

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.  

A strong proficiency in Microsoft Word, Excel and Outlook is required.

 

Knowledge of Box or other cloud-based file storage is required.

 

Knowledge of database software and queries (i.e. Filemaker, PeopleSoft) is preferred.

 

Physical and Environmental Demands:

• Sit for long periods of time Handle objects (dexterity) Stand

Deadline to Apply:

Submissions received by February 10, 2023 may receive priority consideration. 

This position is open until filled. 

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

 

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.