Small Business Management Coordinator

Posting Details

Application Instructions

Please read carefully before applying: You must provide all information requested on the application form (resumes will not be considered as a substitute for the application). Initial screening by Human Resources for minimum requirements is based on your APPLICATION ONLY (supporting documents will not be reviewed during initial screening). Incomplete applications will not be considered by hiring committees. You will have an opportunity to upload supporting documents for committee consideration during this online application process. COCC reserves the right to cancel or change recruitment postings based on organizational needs.

Position Information

Posting Number:
06002265

Position Title:
Small Business Management Coordinator

Posting Date:
01/19/2023

Closing Date:
02/26/2023

Open Until Filled (notes):

Length of Position:
12 months per year

Anticipated Start Date:

March/April 2023

Position Type/Employee Class:
Administrative

FTE:
1.0 FTE

Salary Level:
Administrative Salary Level 25

Starting Pay Range
$61,538-$70,000 plus exceptional benefit package

Hours per Week:
40 hr/wk

Work Schedule:
Typically 8:00am - 5:00pm

Days of the Week:
Typically Monday - Friday

Job Summary/Purpose:

The Small Business Management Coordinator position supports the operations of the SBDC through professional instruction and advice to entrepreneurs and companies throughout the region who are interested in building their operations. The SBMPM will work within guidelines established by COCC - SBDC, the Oregon Small Business Development Center Network, and the Higher Education Coordinating Commission ( HECC ).

Additional Employee Benefits:

• Comprehensive medical, vision, and dental insurance plans·
• Tuition Waiver for degree-related and personal enrichment/development courses for Employees, Spouses, Domestic Partners, and children up to 25 years of age
• Generous monthly vacation and sick leave accruals
• 10 paid holidays a year, plus a paid full week off during Winter Break.
• Use of all College recreation facilities in Mazama Gym at no cost
• A staff wellness program that offers a variety of activities and health resources
• PERS (Public Employee Retirement System) eligibility
• 20% Discount at COCC Bookstore
• Engaging workplace culture with a mission to serve students and our community
• COCC is a qualifying employer for the Public Service Loan Forgiveness ( PSLF ) Program

Terms of Employment:

• This is a 12-month exempt position at pay level 25 in the Administrative salary schedule.
• In an effort to be as transparent as possible, please note that the starting wage/salary ranges listed in our position postings are based on a thorough analysis of COCC’s pay equity, current budget, and specific employee group contracts. Thus, these ranges are fixed as noted in the posting and non-negotiable. The wage/salary schedules on the College website are used for internal purposes, and should not be interpreted as a means of negotiating starting pay during the recruitment process.
• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
• Requires the provision of official transcripts upon hire.
• COCC employees must work and reside in the state of Oregon at the time their work is being performed.
• The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position.
• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:

Instruction and Advising:

1. Design, develop and instruct nine 3-hour classroom sessions that meet the learning objectives for the Small Business Management Program (minimum of 2 cohorts annually). Follow up with one-on-one business advising to members of the cohort.
2. Develop, design, and/or deliver instructional material on a variety of business topics to area businesses.
3. Provide business counseling and problem solving to area businesses.
4. Provide advising to small business on an as needed business.
5. May be asked to instruct other SBDC courses from time to time.
   
   

Community Partnerships and Programs:

1. Attend community events and act as a liaison on behalf of the Small Business Development Center. The includes recruitment of SBM cohorts.
2. Expand the breadth and depth of SBDC services throughout the college district emphasizing rural and underserved populations.

General Administrative Duties:

1. Monitor and evaluate program outcomes to maintain optimum quality via record keeping, note taking, data entry and reporting as needed and requested by Director.
2. Assist the Director of CBIPD in planning, administration, program evaluation, communications, and other administrative tasks as necessary.
3. Proactively learn of new and available business tools and resources.
4. Attend staff meetings of the Small Business Development Center.
5. Perform other essential duties as they pertain to the overall objective of the position, as assigned.

Knowledge, Skills and Abilities:

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

1. Ability to design and deliver an effective Small Business Management class program to businesses within a cohort system.
2. Ability to outreach into the business community to recruit and enroll qualified businesses into the SBM class.
3. Ability to provide one-to-one confidential business development advising services to business owners and potential owners in a professional manner.
4. Possess communication and interpersonal skills; having the ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
5. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the College with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
6. kills utilizing a customer-oriented and service centered attitude.
7. Knowledge of and experience in finance and business operations.
8. Knowledge of and skills in leadership, decision-making and problem solving.
9. Able to accommodate a flexible work schedule including participation in evening and weekend events.
10. Knowledge of and experience with business consulting or advising.
11. Knowledge of and experience with prior business ownership experience or top-level management experience.
12. Skills and experience with computer applications (word processing, database, and spreadsheets) and understand efficiencies provided by their usage.

Physical Demands and Other Ergonomic Requirements:

Working hours are generally Monday through Friday from 8:00 AM to 5:00 PM. Occasional evening and weekend hours may be required, as work schedule changes based on work requirements. Incumbent must be able to function effectively indoors in an office environment engaged in work of a primarily sedentary nature. Requires the ability to work at a workstation for extended periods. Regularly required to use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Physical movements involve guiding, feeding materials into proper position. Lifting objects vary daily, ranging from 1lb to over 25lbs. Use of computer screen is required 70% of the work time. All individuals are required to perform essential functions with or without reasonable accommodation.

Equal Employment Opportunity (EEO) Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.

Minimum Qualifications:

1. Bachelor’s Degree in Finance, Business Administration, Business Management, Marketing, Business Communication or related field.
2. Three years of experience owning a business, or equivalent executive level experience in a corporate environment, to include financial planning, marketing, accounting systems, personnel management and supervision.
3. One-year work experience with business consulting or advising small businesses.
   
   

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.
All employees are required to successfully complete and pass a background screen, which includes a criminal history check.

Preferred Qualifications:

• Master’s degree in Business, Economics or related area.
• Experience in a Small Business Development Center or other program funded by the US Small Business Administration or the Oregon Business Development Department.

Special Instructions to Applicants:

Finalists selected to interview may be required to provide a candidate presentation to the College campus community or complete a skills demonstration.

Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216.

Is a Criminal History Check required?
Yes

Is a Credit History Check Required?
No

Open Until Filled
No
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Choose your highest level of education:
   • No High School Diploma or GED
   • High School Diploma or GED
   • Associates Degree
   • Bachelors Degree in Progress
   • Bachelors Degree
   • Masters Degree in Progress
   • Masters Degree
   • Ph.D. in Progress
   • Ph.D.
   • J.D.
   • M.D.
   • Other Doctorate Level Degree
2. * Please describe how you meet the requirement of (3) three years of experience owning a business, or equivalent executive level experience in a corporate environment, including financial planning, marketing, accounting systems, personnel management, and supervision.
   
   (Open Ended Question)
   
   
3. * Please describe how you meet the requirement of (1) one year of work experience with business consulting or advising small businesses.
   
   (Open Ended Question)
   
   
4. * While it is a preference for this position, please describe any experience in a Small Business Development Center or other program funded by the US Small Business Administration or the Oregon Business Development Department.
   
   (Open Ended Question)
   
   
5. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum education and/or experience requirements, but present other qualifications or experience equivalent to those required are encouraged to apply and provide an equivalency statement here. Your statement should make clear the requirement you are addressing and why you feel your education/experience is equivalent. Please be aware that applicants who do not meet the minimum requirements and do not provide an equivalency statement may not advance to the next stage of the recruitment process.
   
   (Open Ended Question)
   
   
6. * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?
   • Yes
   • No
7. * The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
   • Yes
   • No
8. * Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process.
   • Yes, I am a veteran
   • No, I am not a veteran
9. If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.
   
   (Open Ended Question)
   
   
10. * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College:
    • Yes, I will provide my consent when requested
    • No, I will not provide my consent when requested

Applicant Documents
Required Documents

1. Resume/Vitae
2. Cover Letter
3. College Transcript 1 (unofficial)

Optional Documents

1. Letter of Recommendation 1
2. Letter of Recommendation 2
3. Letter of Recommendation 3
4. US Military DD 214