Admin Support Coordinator II

Admin Support Coordinator II

Req No: 2022-14758
Category: Administrative/Clerical
Type: Full-Time Contract
Salary: $22/Hr.
Close Date:

Overview
This position is open until filled with an inital application review to take place after December 15, 2022.

Under general direction, the ASCII performs and coordinates the entire clerical and administrative support function and/or performs work in a large/complex or higher level administrative office. Work is performed independently and measured against goals; own priorities are often set. Assignments are large scale, complex projects with broad, visible impact that involves coordination with other depts. to execute plans; may provide input on staffing decisions and performance evaluations. Handles operational decisions independently, requiring research, analysis and evaluation of information. Specialized policies and procedures are interpreted and applied; ingenuity required to develop solutions. Contacts involve interactions at the highest levels within and outside office, often in sensitive interpersonal situations.

This is an advanced-level clerical position requiring comprehensive and detailed knowledge of project/agency/program infrastructure, policies and procedures; expert skill level using office software, technologies and systems. Project needs are identified, detailed plans outlined, projects initiated/coordinated and work is delegated. Lead work direction, training and guidance to others are provided. Support staff and work unit priorities are set; full accountability for work flow and completion of work for the assigned support staff.

Tuberculosis (TB) kills 1.5 million annually, highest among infectious diseases, now having surpassed COVID19. The Laboratory for Pathogenesis of Clinical Drug Resistance and Persistence (LPCDRP) (http://tuberculosis.sdsu.edu/) studies the genetic and epigenetic basis of antibiotic resistance, persistence, and virulence towards identification of novel drug and vaccine targets to combat the global TB pandemic. Our laboratory is seeking an energetic and resourceful candidate who can manage the two large projects currently running in the lab. The successful candidates will join a multidisciplinary team ranging from informaticians and data scientists to clinicians, microbiologists, epidemiologists, and diagnostic laboratory staff.

About the Laboratory: The LPCDRP is funded by grants from the National Institute for Allergy and Infectious diseases. LPCDRP houses a BSL2 (with limited access to BSL3) for all wet-lab experiments and a dry-lab (houses its own high-performance computing infrastructure) for all in silico analyses. The laboratory collaborates with, and receives clinical samples from, a variety of hospitals in India, the Philippines, Sweden, Belgium, Belarus, Georgia, and South Africa. These sites serve as clinical and/or microbiological sites for our projects. New international collaborations are actively sought and initiated each year. The laboratory houses projects in various aspects of TB infection with the ultimate goal of translating basic scientific advances into new diagnostic, therapeutic and vaccine candidates, clinical decision support tools, and public health policy.



Responsibilities

• Project Management
  • Assist in meeting organization, scheduling, agenda development, and note taking during lab meetings both internally and with International collaborators. International meetings are typically early in the morning (usually 7am or later).
  • Assist in sample receiving/sending from/to national and international sites.
  • Assist in writing progress reports and all other project management documents.
  • Promote efficiency of the lab in making and disseminating scientific discoveries, for example, recommending new tools or workflows for the purpose.
  • Maintaining the lab web site.
• Administrative
  • Assist in fiscal activities of the laboratory: procurement, accounts receivable, purchasing, etc.
  • Assist in communication and filing the necessary paperwork to administer the projects
  • with SDSU Research Foundation (SDSURF) (reimbursement, travel authorization, etc.),
  • with university regulatory and safety offices for filing and acquiring Biological Use Authorization (BUA) applications
  • Filing computer-related issues with the University IT staff
  • Work with SDSURF and NIH staff in submission of grants, annual reports, etc.
  • Coordinate the screening and onboarding and offboarding of students and staff
• Scientific writing
  • Assist in writing grants and manuscripts. The successful candidate will curate and maintain a library of text for repeatedly used content. The position is responsible for reviewing and inserting the curated content into proposals, manuscripts, conference abstracts, presentations, website, etc.
  • Assist is preparation of presentation material for laboratory’s public presentation and media release.
  • (Not required but preferable) the position can also provide or review and finalize content for proposal, manuscripts, etc. This can include generation of text, figures, tables, etc.
• Additional duties as assigned

Qualifications
Required Knowledge and Abilities

• Ability to work independently with minimal supervision and complete projects efficiently.
• Ability to “think outside the box” in project management and solving problems.
• Ability to think critically and have strong problem-solving skills.
• Excellent interpersonal, oral, and written communication skills.
• Strong management and organizational skills.
• Excellent organizational and management skills including time management skills
• Familiarity with an academic research environment.
• Proficiency in Microsoft Office, Mendeley (or other reference management software), and Wordpress (or other webpage management experience).

Minimum Education

• High school diploma

Minimum Experience

• 6-years of progressively responsible experience in an office or administrative environment

Preferred Qualifications

• Coursework or experience in scientific writing
• Experience in project management
• Basic understanding of molecular biology, genetics, and biochemistry
• Proven track record of publications
• Experience in a standard BSL2 laboratory
• Familiarity with Linux and R

ADDITIONAL APPLICANT INFORMATION:

• The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
• San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

To apply, visit https://careers-sdsurf.icims.com/jobs/14758/admin-support-coordinator-ii/job?in_iframe=1




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