Administrative Support Specialist II

University of Idaho

Administrative Support Specialist II

Location: Moscow

Division/College: College of Natural Resources

Employee Category: Classified

Pay Range: $19.35 per hour

FTE: 1

Full/Part Time: Full Time

Position Summary:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
  
• Maintain schedules and event calendars
  
• Coordinate logistics for regular travel and meetings
  
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
  
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
  
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
  
• Manage inventory
  
• Other duties as assigned
  
  Minimum Qualifications:
  

• High School Diploma or equivalent

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Preferred Qualifications:

• Experience working in a higher education setting, preferably in an academic department.
• Experience with Windows software, databases, and web applications.
• Experience with Banner software, specifically the student module. Experience with the personnel and finance module would also be beneficial.
• Experience working as part of a dynamic team.
• Desire to further own education using UI employee benefits while in this position.

Physical Requirements & Working Conditions:



Required Licensures, Certifications or other


Posting Number: SP003749P

Posting Date: 01/20/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
This position is open until filled. Priority will be given to applicants who have submitted their materials by February 3, 2023.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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