Coordinator, Fundraising Initiatives Group

Coordinator, Fundraising Initiatives Group

US-NJ-Princeton

Job ID: 2023-16297
Type: Full-Time
# of Openings: 1
Category: Alumni Relations and Development

Princeton University

Overview


Reporting to the senior associate director of Fundraising Initiatives, the Coordinator is a critical member of the Fundraising Initiatives Group (FIG). The coordinator plays a pivotal role in ensuring that (confidential) gift documents are tracked and processed properly, including through the maintenance of a shared, web-based project management platform. The Coordinator creates and maintains digital libraries of resources used by FIG, across Advancement and by senior campus administrators. The Coordinator manages and oversees the fundraising efforts of student groups and non-athletics friends groups, including by shaping and communicating policies that govern those efforts and weighing in on particular fundraising requests.

The Coordinator also represents FIG in a variety of standing and temporary committees, focus groups and working groups. The coordinator collects, manages, and analyzes information related to fundraising priorities and prepares meeting materials and minutes for Advancement and campus meetings. The Coordinator provides high level administrative support to all members of FIG, and is a first point of contact in Advancement for senior administrators, faculty, alumni and students.

Responsibilities

GIft Acceptance Coordination

• Provides a first level of quality control over gift documents to ensure that documents received from donors/advisors match documents approved by the University.
• Implemented and maintains a shared, web-based project management platform to monitor progress from gift inquiry through documentation to receipt and recording of gifts.
• Presents gift documentation to the VP/AVP for execution and University acceptance; tracks, electronically stores and distributes to Alumni and Donor Records (ADR) for the Office of Finance and the Treasurer, Donor Relations and gift officers, gift agreements, letters of promise and other gift documents and initiates the gift transmittal process in OnBase.
• Generates and provides to OVPA, for Trustee approval, lists of newly named funds for positions, programs and spaces through collaboration with gift officers and members of the FIG and Donor Relations teams. Notifies OVPA of significant donor gifts for fundraiser recognition.

Management of critical FIG related inquiries and materials

• Creates, proofreads, edits and finalizes briefings, agendas, minutes, presentations, templates, marketing materials and fundraising collateral for the FIG group generally, including materials prepared for the Fundraising Priorities Committee (FPC); Collaborates with the FIG team on customized communication vehicles including proofreading, editing and finalizing memos, agendas, reports, and other documents for distribution to senior administrators and faculty.
• In concert with Advancement Technical Services (UATS), maintains SharePoint library of documents for use by FIG, FPC, campus partners, frontline fundraisers and other Advancement colleagues.
• Answers inquiries from FIG team and other Advancement colleagues and campus partners through individual research in Advancement, University and external resources, and through collaboration with other Advancement and University colleagues.

Student group and non-athletic Friends Group Fundraising

• Provides oversight of incoming fundraising requests from student organizations and non-athletic friends groups and manages the fundraising efforts of these groups in collaboration with the Office of the Dean of Undergraduate Students (ODUS), Pace Center, Office of Religious Life, Keller Center and the Office of Alumni and Donor Records to guide students and alumni volunteers through the process to ensure adherence to University policy and to avoid conflict with Advancement’s overall fundraising efforts.
• Updates, maintains and disseminates handbooks and other materials that guide the fundraising efforts of friends and student groups.
• Conducts research and reporting (both historical and benchmarking) for all interested parties (Advancement, ODUS, students/friends groups) to identify the best paths for fundraising and fund establishment.

Working Groups & Committee Service

• Represents FIG on a variety of short-term and longer-term ad hoc committees, focus groups and work groups, including the Gift Processing Workflow Group, IDEA Committee and CRM Contribution Users Workgroup.

REPORTING

• Generates gift reporting and conducts data mining through a combination of Tableau, Cognos and other platforms to provide tailored gift, fund and donor analysis to FIG.
• Tracks and disseminates to OVPA incoming requests for campus partner and cabinet member event participation received through Advancement Events notifications and Advancement colleague communications.

Technical and other support

• Leading the selection of and/or leveraging of tech platforms for optimal FIG use (e.g., Zoom, Trello, Sharepoint)
• Schedules and facilitates University briefings, departmental and interdepartmental meetings and training sessions.
• Other responsibilities as needed

Qualifications

• Five plus years of related experience
• Excellent judgment, tact, professionalism, discretion, and unquestionable integrity with handling sensitive and confidential matters
• High degree of collaboration in a team setting
• Excellent interpersonal and relationship-building skills and the ability to interact with alumni and all levels of staff, including senior leaders
• Excellent written and verbal communication
• Ability to work both independently and collaboratively with a high degree of adaptability to changing demands
• Meticulous attention to detail in all matters, particularly relative to the creation, editing, proofreading, finalization, and distribution of documents and correspondence
• Demonstrated ability to multitask and prioritize high-volume of projects under tight deadline
• Technologically savvy with a strong knowledge and functional command of Microsoft Office suite, CRM software platforms, Tableau, Adobe, Trello or other project/task management systems

Preferred Qualfications

• Knowledge of Princeton University
• Background in fundraising, alumni affairs or a related field

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

PI201894098