Switch Board/Office Assistant
- Employer
- Lincoln University of Pennsylvania
- Location
- Lincoln University, Pennsylvania
- Salary
- Based on Collective Bargaining Agreement
- Date posted
- Jan 19, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Type
- Full Time
Job Details
Job Title: Office Assistant
Classification: Administrative
Division: Academic Affairs
Department: Information Technology
Reports To: CIO
FLSA Status: Hourly, Non-Exempt
JOB SUMMARY:
Within established department procedural guidelines, the incumbent performs fundamental administrative support functions to comply with University policies and external agency regulations. Essential job functions may include, but are not limited to the following:
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Maintain an organized office and protect sensitive / confidential information;
- Prepare and distribute written correspondence;
- Respond to walk-in, e-mail and telephone inquiries;
- Access, retrieve and file documents according to established systems;
- Operate business machines;
- Sort and distribute mail;
- Collate and distribute mass mailings;
- Perform basic data entry tasks;
- Complete special or cyclical projects and additional tasks that reflect the nature of the actual work assignment.
EDUCATION:
- 60+ college credits, Associate's degree or specialized training or certification in related area
EXPERIENCE:
- Three or more years of related and commendable work experience
QUALIFICATIONS:
- Knowledge of general office procedures and business machine operation;
- Outstanding customer service, multi-tasking, time management, organization, and interpersonal communication skills;
- Exceptional ability to build and maintain effective working relationships and interact professionally with others;
- Proficiency in data entry and document processing;
- Work well independently and in a team environment;
- Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain confidentiality; and
- Commitment to professional development.
PHYSICAL DEMANDS:
Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, and bend and reach.
WORK ENVIRONMENT:
Work is primarily performed in a university campus environment and requires a flexible schedule including evening and weekend work. Travel for administrative work is expected. The employee is subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes.
Lincoln University is an equal opportunity employer and encourages women, people of color, individuals with disabilities, and veterans to apply The University is committed to enriching its educational experience and its culture through the diversity of its faculty, administration, and staff.
Company
Learn. Liberate. Lead.
Since its founding more than 165 years ago, those three words have defined our mission at Lincoln University. We're dedicated to empowering our students with the knowledge, confidence, and connections to achieve success and rise to the top.
Lincoln University, the nation’s first degree-granting Historically Black College and University (HBCU), educates and empowers students to lead their communities and change the world.
We're dedicated to empowering our students with the knowledge, confidence, and connections to achieve success. When you choose Lincoln University as your workplace, you're doing more than just getting a job. You're becoming part of a campus community that is tight like a family and filled with people who look out for each other. You're becoming part of the latest chapter in a long and proud history of learning at the nation's first degree-granting historically black college and university (HBCU).
As our Alma Mater school song calls it, our "dear old Orange and Blue" has been devoted to and defined by our core values of respect, responsibility, and ultimately, results. Those values and our commitment to the success of our students have long attracted an interracial and international body of enrollees from our community, region, and around the world.
Since our founding in 1854, our impact has been tremendous. In fact, during our first 100 years, Lincoln graduated approximately 20 percent of the black physicians and more than 10 percent of the black attorneys in the nation. Our alumni have led more than 35 colleges and universities and scores of prominent churches. They also include U.S. ambassadors; mission chiefs; federal, state, and municipal judges; mayors; and city managers. Others have made names for themselves in creative and entertainment fields, including writers, directors, comedians, and film executives.
Established as The Ashmun Institute in 1854, the institution was renamed Lincoln University in 1866.
Located on 429 acres in southern Chester County, our main campus marries tradition and modern facilities, with sweeping pathways that encourage walking and contemplation within a safe and scenic landscape. Lincoln is within about an hour of several major cities: we are 45 miles from Philadelphia; 55 miles from Baltimore; and in Delaware, 25 miles from Wilmington, and 15 miles from Newark. These cities not only provide a variety of entertainment and leisure options but many important job and internship opportunities for our students.
- Website
- http://www.lincoln.edu/
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