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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Aug 24, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Community Relations & Institutional Outreach
Employment Type
Full Time
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Job no: 239563-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Architecture, Construction, Planning, Facilities, Skilled Trades, Maintenance, Grant, Research, Contract Management, Office & Administrative Support, Marketing, Public Relations

Position Summary:

Under general direction of the Director and Senior Real Estate Specialist, this position is responsible for assisting in the ongoing management of UW-Madison's Leasing Program. The leasing program manages over 50 leases with an annual expenditure of $7 million encompassing over 500,000 square feet throughout Dane county and the state. This includes working with tenants on space needs, preparing and assisting in presentation of information, working with deans, departmental administrators, and UW System Administration staff to evaluate requests for space. This position assists in securing, negotiating, and maintaining leases while adhering to State of Wisconsin and UW System Administration policies and procedures. Considerable judgement is required during negotiations, contract enforcement, and making decisions that affect departmental programs throughout the state.

This position is responsible for assisting the Director and Senior Real Estate Specialist in the development and maintenance of the lease plan for the University of Wisconsin-Madison. This position requires knowledge of space planning principles, leasing procedures, and space management practices. This position requires a close working relationship with department representatives, contractors, private sector landlords, and development companies throughout the city of Madison and state. Attention to detail is a requirement, as is, excellent communication skills and the ability to work independently while maintaining strong team relationships.

The Division of Facilities Planning and Management is committed to promoting respect and civility in the workplace. Staff serves as role models by practicing exemplary behaviors when working with customers, fellow staff members, students, and visitors. The mission of Facilities Planning and Management is to provide excellence in facilities and services for our university community.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree with major studies in Real Estate, Accounting, Economics, Business Administration or a related field preferred; or, 3 to 5 years of progressively responsible experience in Commercial Leasing or related field.

Minimum Years and Type of Relevant Work Experience:

Three to five years of commercial real estate experience involving tenant representation and leasing of office, storage, laboratory, and multiuse space. Experience includes, but is not limited to: space planning, lease negotiations, contract management, lease payments, and operating expense reconciliations.

License or Certificate:

Real Estate License Preferred.

Additional Information:

- Knowledge and skill in word processing, databases and spreadsheet programs operation in a Window environment.
- Knowledge of legal contract terms and condition.
- Knowledge of market economic analysis.
- Skill and ability to establish and maintain effective working relationships with co-workers and personnel in other organizations.
- Ability to be flexible, self-motivated, and quality-oriented.
- Ability to work with employees and customers in person and over the telephone and handle them with courteous and professional customer service.
- Ability to conduct negotiations on a wide range of property and real estate issues.
- Considerable knowledge and skills in conflict resolution techniques.
- Ability to hand multiple projects at any one time.



Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $52,318 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

To be considered, applications must be submitted online. To apply for this position you will need to upload a resume and cover letter. We will also require contact information for three professional references, one of which must be your current supervisor. We will not contact your current supervisor without advance notice.

A criminal background check will be conducted on all finalists.

In the event you are required to work in or around animal facilities, you will be enrolled in the appropriate medical surveillance program.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.


Dawn Bierman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Aug 24 2021 Central Daylight Time
Applications Close: Sep 21 2021 11:55 PM Central Daylight Time

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