Job no: 239563-AS
Partial Remote, Staff-Full Time
FP&M/SPACE MGMT/SPACE MGMT
Accounting, Finance, Purchasing, Architecture,
Construction, Planning, Facilities, Skilled Trades, Maintenance,
Grant, Research, Contract Management, Office & Administrative
Support, Marketing, Public Relations
Under general direction of the Director and Senior Real Estate
Specialist, this position is responsible for assisting in the
ongoing management of UW-Madison's Leasing Program. The leasing
program manages over 50 leases with an annual expenditure of $7
million encompassing over 500,000 square feet throughout Dane
county and the state. This includes working with tenants on space
needs, preparing and assisting in presentation of information,
working with deans, departmental administrators, and UW System
Administration staff to evaluate requests for space. This position
assists in securing, negotiating, and maintaining leases while
adhering to State of Wisconsin and UW System Administration
policies and procedures. Considerable judgement is required during
negotiations, contract enforcement, and making decisions that
affect departmental programs throughout the state.
This position is responsible for assisting the Director and Senior
Real Estate Specialist in the development and maintenance of the
lease plan for the University of Wisconsin-Madison. This position
requires knowledge of space planning principles, leasing
procedures, and space management practices. This position requires
a close working relationship with department representatives,
contractors, private sector landlords, and development companies
throughout the city of Madison and state. Attention to detail is a
requirement, as is, excellent communication skills and the ability
to work independently while maintaining strong team
The Division of Facilities Planning and Management is committed to
promoting respect and civility in the workplace. Staff serves as
role models by practicing exemplary behaviors when working with
customers, fellow staff members, students, and visitors. The
mission of Facilities Planning and Management is to provide
excellence in facilities and services for our university
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
Degree and Area of Specialization:
Bachelor's degree with major studies in Real Estate, Accounting,
Economics, Business Administration or a related field preferred;
or, 3 to 5 years of progressively responsible experience in
Commercial Leasing or related field.
Minimum Years and Type of Relevant Work Experience:
Three to five years of commercial real estate experience involving
tenant representation and leasing of office, storage, laboratory,
and multiuse space. Experience includes, but is not limited to:
space planning, lease negotiations, contract management, lease
payments, and operating expense reconciliations.
License or Certificate:
Real Estate License Preferred.
- Knowledge and skill in word processing, databases and spreadsheet
programs operation in a Window environment.
- Knowledge of legal contract terms and condition.
- Knowledge of market economic analysis.
- Skill and ability to establish and maintain effective working
relationships with co-workers and personnel in other
- Ability to be flexible, self-motivated, and
- Ability to work with employees and customers in person and over
the telephone and handle them with courteous and professional
- Ability to conduct negotiations on a wide range of property and
real estate issues.
- Considerable knowledge and skills in conflict resolution
- Ability to hand multiple projects at any one time.
A718500-FACILITIES PLNG AND MGMT/SPACE MGMT/SPACE MGMT
Full Time: 100%
This position requires some work to be performed in-person, onsite,
at a designated campus work location. Some work may be performed
remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
$52,318 ANNUAL (12 months)
Depending on Qualifications
Instructions to Applicants:
To be considered, applications must be submitted online. To apply
for this position you will need to upload a resume and cover
letter. We will also require contact information for three
professional references, one of which must be your current
supervisor. We will not contact your current supervisor without
A criminal background check will be conducted on all
In the event you are required to work in or around animal
facilities, you will be enrolled in the appropriate medical
Please note that successful applicants are responsible for ensuring
their eligibility to work in the United States (i.e. a citizen or
national of the United States, a lawful permanent resident, a
foreign national authorized to work in the United States without
need of employer sponsorship) on or before the effective date of
your appointment, and maintain eligibility without sponsorship
throughout your appointment.
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS:
800.833.7637) and above Phone number (See RELAY_SERVICE
ADMIN PROGRAM SPEC(R07DN)
The University of Wisconsin is an Equal Opportunity and
Affirmative Action Employer. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
The University of Wisconsin-Madison is engaged in a Title and Total
Compensation (TTC) Project to redesign job titles and compensation
structures. As a result of the TTC project, official job titles on
current job postings may change. Job duties and responsibilities
will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police
Aug 24 2021 Central Daylight Time
Sep 21 2021 11:55 PM Central Daylight