Office Coordinator, Career Education Center (Temporary, full-time in-person/campus based)

Office Coordinator, Career Education Center (Temporary, full-time in-person/campus based)

Main Campus - Boston, MAMain Campus - Boston, MAMain Campus - Boston, MA
R09137

Simmons University is looking for a Temporary Office Coordinator to join the Career Education Center (“CEC”). Reporting to the Director, the Office Coordinator will serve as a principal point of contact and resource for students, staff, faculty, alumnae/i, and external clients as they engage with the CEC. From managing the day-to-day operations of the CEC, oversight of student workers and support for CEC events, the Office Coordinator will play a critical role in preparing Simmons current and previous students for professional success. As a University committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

Responsibilities:
Administrative - Oversee all administrative functions and needs of the office, including customer service, operational support, and support for the Director and CEC staff:

• Oversee the CEC email inbox, main phone number, and office calendar, working with the CEC's student workers;
  
• Oversee scheduling of departmental appointments and meetings;
  
• Maintain the CEC's section of the simmons.edu website, including editing and updating the site and online event listings;
  
• Assist with event planning, management, promotion, and marketing of CEC events;
  
• Assist the Director with all aspects of the department budget and software contracts;
  
• Assist CEC staff by overseeing aspects of the career platform Handshake: approval of jobs, and student/alumnx activations.
  
• Assist students, alumnx, and employers with accessing Handshake and other CEC software;
  
• Update operational training manuals as needed;
  
• Assist the Director with oversight of all operational data collection and reporting, including career and employment outcomes, internship data collection, surveys and evaluation forms from events and workshops, and semester activity tracking.
  
• Assist the Director in coordinating the administration of the Clifton Strengths assessment for Simmons students;
  
• Assist Senior Associate Director with daily in-person supervision of student workers
  
• Provide support for hiring/ training new student workers on Handshake: approval of jobs, employers, events, and student/alumnx activations.
  
• Serve as a principal point of contact in the office for students, faculty, staff, alumnae/I, employers, and other external clients who engage with the CEC, creating an inclusive, welcoming and supportive environment.
  

Qualifications:

• Bachelor's degree required;
  
• Minimum 2-3 years of related professional experience, preferably in higher education;
  
• Excellent customer service and interpersonal skills;
  
• Strong attention to detail, organization and prioritization skills;
  
• Strong oral and written communication skills;
  
• Ability to think critically and proactively solve issues before and when they arise;
  
• Proven ability to work with individuals across a broad array of identities and perspectives;
  
• Collaborative team player who can work in a multi-tasking, fast-paced environment;
  
• Familiarity with common software applications such as MS Office Suite and Google apps;
  
• Proficient with spreadsheet applications such as Excel and database application software;
  
• Interest in higher education administration and/or career services a plus;
  
• Passion for creating and supporting inclusive welcoming and supportive environments.
  

Position Information:

This is a temporary, 40 hour full time position (8:30am - 5pm), that is fully in-person and campus-based.

Required Application Materials:

• Resume
  
• Cover Letter
  

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.


To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Office-Coordinator--Career-Education-Center--Temporary--full-time-in-person-campus-based-_R09137

Located in Boston’s historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.