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Assistant Director of Gift Accounting

Employer
Wesleyan University
Location
Connecticut, United States
Salary
Salary Not Specified
Date posted
Jan 17, 2023

Job Details

Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details
The Office of Advancement builds lifelong relationships with alumni, parents, and friends, and engages them in support of Wesleyan’s educational mission and financial goals. Wesleyan University is preparing for the public launch of a comprehensive fundraising campaign . The Advancement team fosters pride in the Wesleyan community and develops support for university initiatives through outreach activities, including development/fundraising, alumni & parent relations, and both on- and off-campus events.

Reporting to the Sr. Associate Director of Reporting & Gift Accounting, the Assistant Director is responsible for improving upon and maintaining the financial accounting and reporting functions related to Wesleyan’s matching gift program as well as gifts received through the Corporate, Foundations and Government Grants office.

The position is responsible for the management of the matching gift program, communicating with donors and corporations, as well as maintaining information regarding the program.

The Assistant Director will assist on projects to resolve matching gift accounting issues, improve methods and procedures, and provide timely and helpful information to the Office of Advancement related to matching gifts.

The position works closely with Wesleyan’s gift entry, fundraising teams, matching gift automated interface platform(s), and the Finance Department. The position also supports the Grants Office administrative functions and gift reconciliation within the Advancement database.

Responsibilities Include:

  • Ensuring donors’ matching gifts are allocated properly in the donor database and are reflected correctly in fundraising totals. Maintaining the matching gift processing standards.
  • Assisting in the development of a comprehensive matching gift program aimed at increasing the university’s revenue through matching gifts.
  • Providing donors with appropriate information and guidelines to make the match process as effortless as possible.
  • Maintaining and updating the matching gift information on software such asDouble the Donationas necessary.
  • Sending timely acknowledgments to individual donors and matching gift companies.
  • Maintaining the matching gift section on the fundraising pages of the website.
  • Assisting in semi-annual reconciliation process.
  • Providing customer service to donors, corporate contacts, and internal staff regarding matching gifts.
  • Compiling monthly reports to reconcile grant funds from our Financial system to our Donor CRM /Database (Affinaquest).
  • Drafting and/or reviewing annual grant financial reports for accuracy and conformance to grant guidelines.
  • Running monthly fundraising and financial grant activity reports.
  • Developing grant budgets in the Wesleyan financial system for new proposals.
  • Completing and/or reviewing standard proposal and grant application forms.
  • Monitoring compliance with financial conflict of interest forms and other compliance forms as needed.
  • Maintaining grants office website.
  • Other duties as assigned

Minimum Qualifications
The position requires an organized, proactive, and energetic individual who will work effectively with donors and corporations.

Bachelor’s degree and a minimum of two years accounting experience or an equivalent combination of education, training, and experience in a related field (bookkeeping, banking, accounting, auditing, or data processing).

Strong interpersonal communication, attention to detail and problem-solving skills.

Demonstrated ability to work independently and take initiative.

Demonstrated ability to work as a member of a team and collaborate with others.

Demonstrated ability to analyze and synthesize information.

Demonstrated customer service skills

Proven ability to set work priorities and manage multiple projects simultaneously in a fast-paced environment while meeting deadlines.

Ability to handle confidential matters with discretion.

Proven ability to use multiple software systems

Proficient in Microsoft Office Suite

Demonstrated commitment to work within a diverse environment and interact openly with
individuals of different backgrounds.


Preferred Qualifications
Experience with donor database systems
Experience in Gift Accounting
Special Instructions to Applicants
Position is open until filled. For full consideration please apply by February 28, 2023, when first review of applications will begin.
Additional Information
All offers to external applicants are contingent on the candidate’s completion of apre-employment background check screeningto the satisfaction of Wesleyan University.

WesleyanUniversity requires proof of COVID -19vaccination andbooster(if eligible under CDC guidelines) or an approvedexemptionprior to first day of employment.



Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator. Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University?s Clery Act Report are available on request and online at http://www.wesleyan.edu/publicsafety/compliance.html.

Company

Wesleyan University

Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand. 

Our student body of approximately 3,000 undergraduate and 200 graduate students is housed on a beautiful 316-acre historic New England campus that offers the comfort of an intimate and collaborative learning environment supported by renowned faculty, cutting-edge facilities, and unique research opportunities.

With our distinctive scholar-teacher culture, creative programming, and commitment to interdisciplinary learning, Wesleyan challenges students to explore new ideas and change the world. Our graduates go on to lead and innovate in a wide variety of industries, including government, business, entertainment, and science.

At Wesleyan, we are all educators. We welcome your interest in Wesleyan's diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work. In this energetic and inclusive community, our talented faculty and staff foster a liberal arts educational experience characterized by boldness, rigor, and practical idealism. Genuinely open-minded, intellectually curious, and mission-driven, our employees invest their impressive talents in fulfilling careers.

Wesleyan offers a broad range of growth and wellness opportunities—comprehensive health benefitsfitness incentives, generous paid time offretirement plansflexible work schedules, and educational benefits, including free employee access to Wesleyan’s Graduate Liberal Studies program and undergraduate tuition reimbursement for dependents of eligible employees. Benefits-at-a-Glance

Campus life affords employees countless opportunities to experience general-interest, academic, artistic, and athletic events. Our location in scenic central Connecticut provides easy access to Boston, New York, and the many other exciting and culturally rich destinations of New England. Few workplaces are like Wesleyan, and we welcome your interest in learning more about us.

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