ADMINISTRATIVE ASSISTANT I

ADMINISTRATIVE ASSISTANT I

University of Wisconsin - Milwaukee

Position Number: 02201472

Introduction (Description of School/College/Dept/Program)
The University of Wisconsin-Milwaukee provides a world-class, affordable education to 24,000 students from 90 countries. As one of the nation’s top research universities, UWM partners with leading companies in Wisconsin and beyond to advance knowledge, bring new discoveries to market and prepare students for work in a global economy. We are committed to attracting, retaining and growing a diverse staff that honors unique experiences and perspectives. At UWM, we strive to create and maintain working and learning environments that are inclusive, equitable and welcoming. We take pride in being dedicated to diversity in its student body, faculty and staff, and programs. Join our UWM family where your talents and expertise are recognized, valued, and contribute to greater pathways of success in both your career and life.

As the only accredited school of public health in the state of Wisconsin, the Joseph J. Zilber School of Public Health fosters a uniquely interdisciplinary environment and offers opportunities for collaboration across the University. The Zilber School currently offers a Bachelor of Science degree in Public Health and Master of Public Health (MPH) degrees in Biostatistics, Epidemiology, Environmental Health Sciences, Community and Behavioral Health Promotion, Epidemiology and Public Health Policy and Administration, as well as PhD programs in Biostatistics, Epidemiology, Environmental Health Sciences, and Community and Behavioral Health Promotion. For more information, please visit https://uwm.edu/publichealth/.



Job Summary
Reporting to the Business Operations Manager, this position will provide event and building operations responsibilities while providing administration support to staff and faculty. This incumbent will use independent initiative and judgement and creative problem-solving skills while maintaining confidentiality and demonstrating professional demeanor, and high levels of ethics and integrity. This position will present a positive, energetic, helpful attitude in all personal and telephone interactions, as well as a positive image of the Zilber School of Public Health.

Minimum Qualifications

• Minimum of one year of office administration support experience
• Previous customer service experience

Preferred Qualifications

• Two or more years of office administration support experience
• Prior project management experience
• Intermediate to Advance level in using and supporting MS Office, Outlook and Zoom
• Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles
• Excellent organizational, prioritization and communication skills with strong attention to detail

Application Instructions
Interested candidates should submit a letter of application, a resume addressing all of the minimum and preferred qualifications listed above, and the names and contact information (phone number and email address) of three professional references.

In instances where the search and screen committee is unable to ascertain from the candidate’s application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/

To apply, please visit: https://jobs.uwm.edu/postings/36257




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