Coordinator of Operations

Coordinator of Operations

Job no: 530693

Work type: Officer of Administration

Location: Eugene, OR

Categories: Operations/Infrastructure, Student Life/Services, Human Physiology

Department: Physical Education and Recreation
Appointment Type and Duration: Regular, Ongoing
Salary: $40,000 - $47,000 per year
Compensation Band: OS-OA04-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

December 11, 2022; position open until filled

Special Instructions to Applicants

To apply, please submit the following materials:

1. A cover letter stating your interest and how your skills and experience meet the requirements and qualifications for the position.
2. Current resume which includes dates of employment.

What you will do:

The University of Oregon Department of Physical Education and Recreation is excited for the opportunity to build our operations team by welcoming two dynamic individuals as coordinators to our PE and Rec staff. You will be part of a vital team that provides leadership, management, and administration for the department of Physical Education and Recreation which includes staffing, operations, and services of a large, complex department. This includes the Student Recreation Center, two multi-purpose indoor recreation facilities, two tennis facilities, two natural turf fields, four lighted synthetic turf fields, and an outdoor jogging track.

The Coordinators assist and support the Assistant Director for Operations in managing the program budget, supervising and mentoring a student workforce, and promoting and marketing programs and services. The coordinators are members of the business and operations team and report to the Assistant Director for Operations. These positions assist with the review, implementation, and enforcement of policies and procedures for facility operations including facility access. The coordinators also serve as the first point of contact for patrons and are responsible for ensuring that student staff meet a high standard of customer service.

These positions have joint oversight of the above responsibilities. Provided below are details demonstrating how the positions differ:

Coordinator of Operations - This position oversees and facilitates the department of Physical Education and Recreation's largest program area, open recreation. Primary service responsibilities include overseeing equipment issues, weight room and cardio area open recreation as well as locker room operations and communications. Oversight includes the staffing and supervision of approximately 50 Operation Attendant student employees.

Coordinator of Operations and Member Services - This position oversees and facilitates the department of Physical Education and Recreation's sales, outreach, and facility operations. Primary service responsibilities include overseeing Welcome Desk operations, membership services, and program registration for Intramural Sports, Group Fitness, Personal Training, Youth and Family Programs and Physical Education. Oversight includes the staffing and supervision of approximately 25 Operation Specialist student employees and 4 student outreach team members.

Evening and weekend hours may be required of both positions. Additional hours may be required during peak periods. These positions require CPR and First Aid Certification, or the ability to obtain in a timely manner.

What you need to qualify (minimum requirements):

• Bachelor's degree in Recreation Administration/Management, Leisure Studies, Sports Management, Business, or related field.
  
• One year of experience leading and managing staff or a work team.
  
  For success in this position you will have…(professional competencies):
  
  
• Demonstrated ability and commitment to working with individuals from diverse backgrounds in support of an inclusive and welcoming environment - including co-workers, faculty, students and community members.
  
• Demonstrated ability to provide excellent service to internal and external customers.
  
• Demonstrated ability to coordinate and implement employee training programs.
  
• Demonstrated ability to lead the work of others, balancing support, coaching and accountability.
  
• Strong skills in organization, project management, written and oral communication.
  
• Demonstrated ability to manage the frontline functions in retail or service environments.
  
  It is preferred, but not required, to have…(preferred qualifications):
  
  
• Master's degree in Recreation Administration/Management, Leisure Studies, Education Administration, or related field
  
• Experience in, or demonstrated understanding of collegiate recreation facility operations, student staff oversight, and recruitment.
  
• Experience with data entry and management, and knowledge of standard computer software programs, including word processing and business applications.
  
• Experience in membership sales/management and oversight of frontline customer service operations.
  
• Experience with Innosoft Fusion - Recreation Management software.
• Experience with recruitment and outreach.
  
  Why you should work for us:
  
  
• Employees in our unit receive free membership to the Rec Center and may also choose to participate in physical education classes and/or recreation and fitness programs for free or reduced rate.
  
• We provide excellent benefits including health, dental, vision, retirement plans and paid time off.
  
• UO offers a tuition discount for eligible employees or family members in participating programs at UO or other Oregon public universities.
  
• You will join a dynamic team of individuals committed to creating a safe and welcoming environment where everyone belongs.
  
  A little about us….
  
  The Physical Education and Recreation Department (PE and Rec) plays a vital role at the University of Oregon in educating, engaging, and inspiring the campus community to live active, balanced lives! As part of the Division of Student Life, we expand learning beyond the classroom and facilitate positive experiences to support physical, emotional, and social wellbeing, as well as student success. We actively cultivate a safe, inclusive, and accessible environment at the Student Rec Center that honors diverse needs and encourages people of all abilities and backgrounds to participate.
  
  PE and Rec offers world-class facilities, a long tradition of curricular-based physical education classes, and a growing and diverse set of programs, but what really sets the department apart is the culture co-created by the people who work here. We are committed to equity, inclusion, and social justice and foster a diverse and culturally-aware community. PE and Rec team members are cooperative and collaborative, both within and outside the department, and we strive for excellence in everything we do for our community. We demonstrate integrity in our interactions and challenge each other to continually grow and develop. We also can't fail to mention that we have a lot of fun together!
  
  We encourage candidates to apply who have demonstrated capacity to create inclusive environments, work effectively on teams, and serve an increasingly diverse University of Oregon campus community.
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/530693/coordinator-of-operations
  
  
  
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