Executive Assistant

The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

Position Description Summary/Purpose :

This position provides project and administrative support to our Sr. Vice President for Enrollment, Marketing & Communications as well as our Vice President for Institutional Effectiveness and Student Systems in a fast-paced, multi-faceted, dynamic environment.

Essential Job Functions/Primary Responsibilities :

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

Principal Responsibilities:

• Manages and coordinates administrative projects.
• Manages and maintains executives’ calendars, organize meetings with internal and external stakeholders, handle logistics and makes travel arrangements.
• Prepares and edits correspondence, communications, presentations and other documents.
• Monitors, responds to and distributes incoming communications including incoming calls and emails as needed.
• Receives and interacts with incoming visitors in a professional, welcoming manner and also assists as host in support of events/meetings held on campus on behalf of Vice Presidents.
• Manages departmental budgets, handles billing and processes payment requests with Finance.
• Distributes agendas for meetings organized by Vice Presidents and take minutes at such meetings.
• Conducts all work in a safe manner and all work safety practices are followed.

Other Functions

• Performs similar or related work as required, directed or as situation dictates.
• Continues professional development and training; keeps current with trends.
• Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill :

• Exceptional organizational skills and attention to detail
• Strong proficiency with Microsoft Office applications.
• Exceptional written and verbal communication
• Strong problem-solving skills and resourcefulness
• Excellent interpersonal skills
• Key attributes include flexibility, the ability to demonstrate assertive, resourcefulness, initiative, independence, accuracy and confidentiality.

Education, Training and Experience :

• Bachelor’s degree preferred
• At least three years of relevant professional experience including one year supporting an executive.

Physical and Mental Requirements :

Work Environment None Under 1/3 1/3 to 2/3 Over 2/3
Outdoor Weather Conditions X
Work with fumes or airborne particles X
Work near moving mechanical parts X
Risk of electrical shock X
Vibration X

Physical Activity None Under 1/3 1/3 to 2/3 Over 2/3
Standing X
Walking X
Sitting X
Talking & Hearing X
Using hands/fingers to handle/feel X
Climbing or balancing X
Bending, pulling, pushing X
Driving X

Lifting Requirements None Under 1/3 1/3 to 2/3 Over 2/3
Up to 10 pounds X
Up to 25 pounds X
Up to 50 pounds X
Up to 75 pounds X
Up to 100 pounds X
Over 100 pounds X

Vision Requirements:

X Close vision (i.e. clear vision at 20 inches or less)

_ Distance vision (i.e. clear vision at 20 feet or more)

_ Color vision (i.e. ability to identify and distinguish colors)

_ Peripheral vision (i.e. ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

_ Depth perception (i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

___ No special vision requirements

Full-Time Employee Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• 401k employer match
• Employee & dependent life insurance
• Great tuition benefits for employee, spouse & dependents
• PTO program
• Flexible work schedules

(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)