Administrative Support AST II - Jupiter, FL

Administrative Support AST II - Jupiter, FL

Job No: 523051
Work Type:
Location: Palm Beach
Categories: RealCat
Department: 37021100 - SR-FACILITY ADMINISTRATION

Job Description


Classification Title:

Administrative Support AST II

Job Description:

The Administrative Support position will be providing technical support for the Facilities and Building Services Departments. Primarily responsible for responding to maintenance and supplies requests and generating work order requests within the department and across the institution for the purpose of maintaining uninterrupted operations across the campus. This role will be responsible for processing purchase orders and invoices in systems and tracking progress, reconciling issues with vendor invoices. In addition, providing support to the department through the maintenance of various budgets, contracts, permits and preparing correspondences.

Responsibilities and Duties:

• Provides support and assistance to department staff in resolving such issues as timekeeping, placing orders, and using the online purchasing system, interacting with vendors, processing internal documents, etc. Serves as the time-keeping backup approver to the department Supervisors during vacations.
• Answers and responds to trouble calls from a variety of sources, appropriately and timely responding to and/or routing for resolution facilities issues ranging from circuit breakers to flooding and incomplete work orders to broken equipment.
• Schedules and monitors the department's work order software system (Micromain), inputting and tracking data across the institution. Assists in implementation and updates to system.
• Writes and distributes institute-wide communications (memos and emails) regarding timing of facility/equipment shutdown. Affects scheduling of shutdowns based on evaluation of impact to PI's and the resulting liability on associated equipment and/or research.
• Administers and tracks all permits and inspections and contracts to ensure timely submission of fees and receipt of documentation.
• Collaborates with Procurement regarding service contracts and term agreements. May also source new vendors for services such as uniforms, service contracts, etc.
• Attends and participates in meetings associated with areas of responsibility and dept.
• Processes expense reimbursements and requests for payment.
• Coordinate the campus 3D and poster printing services.
• Coordinate special on-site community involvement events, external visitors, and tours.
• Maintain departmental websites.
• Processes purchase orders and invoices in systems and tracks progress; reconciles issues with vendor invoices

Expected Salary:

$20.00- $30.00 per hour; Commensurate with education and experience

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience.

Preferred Qualifications:

Associate or bachelor's degree in business or related discipline preferred and 3-5 years' experience.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

To learn more about UF Scripps Biomedical Research, please click on the link: UF Scripps Biomedical Research.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See the Qualified Positions link on our applicant FAQs page for a list of eligible positions.

Please provide names and email addresses of three to five references as part of the application process. When ready, the hiring department will contact the listed references via email requesting their reference letters to be uploaded directly to the application website.

This position is open until filled. Application review will begin immediately.

This is a time-limited position.

Health Assessment Required:
No

Advertised Salary:

Minimum Requirements
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Preferred Qualifications
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Special Instructions to Applicants
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Health Assessment Required: $Health

Applications Close: $Closes

To apply, visit https://explore.jobs.ufl.edu/en-us/job/523051/administrative-support-ast-ii-jupiter-fl

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. jeid-06be2f3a491f84469a8252c1cb999c30