Coordinator of Health Careers - School of Nursing

COORDINATOR OF HEALTH CAREERS – SCHOOL OF NURSING
MALCOLM X COLLEGE

Malcolm X College is currently seeking a Full-Time Coordinator – Health Careers to join the School of Nursing. Malcolm X College is the healthcare hub of City Colleges’ College. The School of Health Sciences at Malcolm X provides nursing programs and various allied health programs to students interested in completing two-year associate degrees and/or obtaining credentials in the health sciences that will lead to careers in the high-growth healthcare industry.

Job Summary: The Coordinator – Health Sciences performs responsible administrative, program support, student/customer service, and related duties to assist and support Department Deans, Associate Deans, and other departmental staff in the administrative operations of health science programs. Performs related duties as assigned.

ESSENTIAL DUTIES:

• • Assists and works with Admission Specialists and program administrators to coordinate and provide individual and group informational sessions regarding the School of Health Sciences nursing and allied health programs.
  • Organizes, prepares, and disseminates informational packets on health career programs, including program entry requirements, placement testing, required state fingerprint and criminal background checks, and health immunizations.
  • Assists with data collection, the maintenance of spreadsheets and databases, and the preparation of reports regarding MXC’s occupational career health programs.
  • Assists with projects relating to health science programs, retrieving, and collecting data, and preparing information for inclusion in reports, proposals, and other documents, as directed by supervisor or project staff.
  • Exercises discretion when working with confidential information. Assists in maintaining and updating current and prospective student data such as health data, criminal background checks, and signed consents.
  • Processes and maintains records and documents relating to program enrollment and completion including program applications, student progress and performance, completion rates, and type of degree or certification earned by students.
  • Drafts, composes and prepares standard correspondence, memoranda, reports, and other documents as directed by supervisor or project staff.
  • Maintains spreadsheets and updates student records and program information using various computer systems, databases, and software applications (e.g. GradesFirst, PeopleSoft).
  • Participates at health careers events to assist program administrators and faculty, providing general information about MXC, and distributing health program information to new and prospective students.
  • Schedules, organizes, and coordinates student-centered events such as Orientation Sessions, career days, and workshops for prospective and current students.
  • Organizes and handles the logistics for departmental meetings and other activities, ensuring proper set up of audiovisual equipment, set up of meeting room, and other organization details.
  • Assists in updating content on CCC’s website, posting information on the internet, intranet, and social media networks as directed.
  • May assist in entering, updating, and maintaining information regarding course offerings for health career programs using designated software.
    

QUALIFICATIONS:
Education, Training, and Experience

• • An Associate’s Degree or higher from an accredited college or university
  • Two years of work experience in an administrative, secretarial, or clerical position
  • Experience working in a healthcare environment or community college setting is highly desirable
  • Must be able to demonstrate excellent communications and customer service skills
  • Proficiency in the use of Microsoft Office (Word, Excel, and Outlook)
    

Knowledge, Skills, and Abilities

• • Knowledge of health programs policies, procedures, and processes
  • Knowledge of health program enrollment requirements
  • General knowledge of academic policies
  • Excellent interpersonal and verbal communication skills
  • Good administrative and organizational skills
  • Strong customer service skills
  • Strong personal computer skills
  • Ability to work within a culturally diverse environment
  • Ability to exercise tact and diplomacy in handling sensitive situations
  • Ability to work independent of direct supervision

Physical Requirements

• • Ability to operate computers and related equipment and software

Worker Characteristics

• • Dependability – Demonstrate reliability, responsibility, and dependability and fulfill obligations.
  • Initiative – Demonstrate a willingness to take on responsibilities and job challenges
  • Customer Service Oriented – Demonstrate commitment to delivering helpful, high-quality service and assistance to meet the needs of customers.
  • Attention to Detail – Requires being careful about detail and thorough in completing work tasks.
    

We Offer: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

For the third time in four years, Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!