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Administrative Assistant (Part-time)

Vassar College
New York, United States
Salary Not specified
Posted Date
Jan 11, 2023

Vassar College

Administrative Assistant (Part-time)

Department: Exploring Transfer Summer Program
Duration of Position: Other
Work Schedule:
Employee Type: Staff
Posting Date: 01/11/2023
Union Representation: Not Applicable
Posting Number: AS323P
Pay Rate: $17.45 per hour

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.Vassar College is a smoke-free, tobacco-free campus.Note: Vassar College has a universal vaccination policy requiring a COVID-19 vaccination, including a booster, for all employees except for those exempt for medical or religious reasons.

Position Summary and Responsibilities
This position provides administrative assistance and operational support for the Exploring Transfer (ET) Summer Program at Vassar College. Through a five-week residential program and immersion in the liberal arts, Exploring Transfer enables community college students to imagine a broader range of academic opportunities than might otherwise have been possible.

Current Vassar employees with a part-time academic year schedule are encouraged to apply. This part-time position will begin in February with 2-5 hours/week and will require an increasing commitment from mid-May to July. When combined with current assignment, it is preferred that scheduled hours not exceed 37.5 hours / week. This assignment is not expected to exceed 20 hours/week in June and July.

  • Create Google Drive folders for student applicants and organize student application materials for Committee review. Track admitted student reply form responses.
  • Plan and setup admissions committee meeting, reserve meeting space and order catering .
  • Enter student applicant information and decisions into program database, Filemaker.
  • Email program alumni job postings for counselor positions (Teaching Assistants and Residential Fellows)
  • Assist director and ET administrators in scheduling interviews for student and counselor applicants.
  • Update counselor positions in JobX for student employment.
  • Order various program supplies, including books.
  • Coordinate faculty and counselor housing needs with Program Manager in Campus Activities.
  • Use EMS software to request rooms/spaces on campus.
  • Assist with the planning of a number of catered events (e.g. workshops, opening reception, barbeque and closing ceremony). Attendance is required for some events.
  • Process invoices and reimbursements in Workday and assist with reconciling credit card transactions.
  • Perform other duties as necessary.

  • Clerical or administrative support experience; current Vassar College experience is strongly preferred.
  • Requires strong computer skills, including Microsoft Word, Excel, and Filemaker Pro (preferred).
  • Excellent written and verbal communication skills and a pleasant telephone manner.
  • Ability to interact effectively with a diverse community of faculty, students, staff and other community members.
  • Professional, problem-solving demeanor; good judgment and discretion;
  • Demonstrated ability to work independently; strong organizational skills; and the ability to effectively manage deadlines and multiple, competing priorities.
  • Must be detail-oriented and have a high level of accuracy.
  • Must be reliable and able to maintain confidentiality.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at:


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