Grants and Financial Analyst

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Grants and Financial Analyst

Overview

Assist with grant-related tasks, allowing for improvements and automation in the procedures and clearer and more frequent communication with the principal investigators.

Essential Duties:

1. Verify all grant direct costs are allowable, properly allocated, reasonable, and consistent based on the funding agreement. Review all requisitions for grants, verify accuracy, authorization, and appropriateness of the G/L accounts assigned in line with approved budgets. Ascertain vendors are allowable for all federal grant purchases through the SAM system (System for Award Management). Create and maintain electronic files of all back-up documentation.
2. Assist with training Principal Investigators (PIs), fielding questions as they arise, and maintain regular communications with the researchers and their teams. Participate in the origination meetings at the time of award and coordinate regular meetings with each investigator to review expenditures for compliance with guidelines and budgets throughout the grant award period.
3. Prepare monthly/quarterly/annual reports for PIs and outside granting agencies and auditors. Assist with reconciling grants receivable and payable accounts monthly and record grant revenues. Assist with conducting physical inventory of federally procured capital expenditures, as required by law, and with gathering and preparing all audit requests.
4. Assist in collaborating with SPARC, Director of Foundation Relations, PIs, department administrators, and other from across the College to proactively improve processes related to post-award administration of grants. Assist with the implementation of the grants module in Banner.
5. Support Financial Services by ensuring the appropriateness of College spending. Review and approve purchase requisitions for accuracy and ascertain whether budget dollars are available. Process all budget transfers, ensuring funds being requested are available and codes are correct.
6. Assist in the preparation of the monthly capital report. Update capital building projects and equipment schedules, ensure that all project balances reconcile to the general ledger, and research vouchers as required to ensure that expenses have been booked to the appropriate capital project.
   
   

Marginal Duties:

1. Perform all other duties as may be required.

Education and Experience Required

• Bachelor’s Degree from an accredited institution required, preferably in accounting or related field.
• Three to five years’ experience in financial services or accounting role. Previous experience in higher education and / or with grants management is strongly preferred.
• Proficiency with Microsoft Office Suite applications.
• Proficiency with Banner preferred.
• Must be analytical, organized, detailed, and possess the ability to multi-task.
• Excellent interpersonal and communication skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time.
• Reaching by extending hand(s) or arm(s) in any direction.
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
• Communication skills using the spoken word.
• Ability to see within normal parameters.
• Ability to hear within normal range.
• Ability to move about.

Employee Status
Full Time

Salary Grade
19 (Min. $48,958/Mid. $63,646/Max. $78,334)

Union Status
Non-Union

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnicorigin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation,gender identity, religion, disability, age, veteran status, or genetic information. The College will develop,and from time to time update, an affirmative action program and will insist on a good-faith effort on thepart of its employees to comply with the program. The College will request and expect its agents andthose with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number
AS748P

Closing Date

Open Until Filled

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents