Director, Procurement

Job Vacancy Announcement

Position Information

Position Title

Director, Procurement

Position Type

Administrative

Department

Financial Affairs

FLSA

Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

17

Salary Range

Hiring Salary Range

$84,669 - $121,017/annually Salary commensurate with education and experience

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

Responsible for providing overall direction and support for the daily operation of the Office of Procurement and Contracting in the purchase of all supplies, services, equipment, and capital construction projects necessary for the operation of the College.

Minimum Qualifications

EDUCATION AND EXPERIENCE

• Master’s degree in Business Administration, Economics or related field required.
• Minimum of four years procurement experience required, to include relevant experience with RFP proposals and contract bids.
• Minimum of four years relevant supervisory experience is required.
• Prior procurement experience in a higher educational setting is preferred.
• Certified Purchasing Manager (C.P.M.), Certified Professional in Supply Management ( CPSM ), Certified Public Purchasing Officer ( CPPO ), Certified Public Purchasing Buyer ( CPPB ), Accredited Purchasing Practitioner (A.P.P.), or Certified Purchasing Card Professional ( CPCP ) certification is preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrated knowledge of modern procurement methods, principles and techniques.
• Strong negotiation skills.
• Familiarity with federal acquisition regulations.
• Demonstrated ability to define specifications in general terms for commodities and services.
• Ability to maintain good public relations for the Office of Procurement and Contracting interactions with the campus community, vendors, and other external agencies and entities.
• Skilled in the understanding of the type of supplies, equipment and services relating to an educational institution.
• Considerable knowledge of business law, county, state and federal laws related to the procurement function.
• Commitment to accuracy and attention to detail is required.
• Demonstrated supervisory experience.

Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Please ensure that your application and attached documents address the criteria listed below:

ESSENTIAL DUTIES

• Establish short- and long-range goals and priorities for the Office to include implementing procurement strategic initiatives such as cooperative purchasing opportunities
• Manage all contracting phases from requisition through close-out and work with the User community and the respective administrative partners to ensure a seamless process
• Supervise daily operations to include assignment of work to effectively meet ever-changing demand
• Design and provide training to Procurement staff and the User community
• Reviews incoming purchase requests and determines method of processing consistent with state law and college code.
• Develops, solicits and reviews all bid ( IFB and RFP ) proposals.
• Evaluates bid responses, negotiates contract(s), recommends and/or approves contract award(s).
• Prepares agenda items for Board of Trustees approval.
• Resolves contract disputes and problem solves with vendors and staff. Develops correspondence to vendors.
• Develops innovative methods to increase utilization of certified Local and/or Minority Business Enterprises
• Works with college Vice Presidents and budget staff and committees to implement cost effective purchasing strategies to control costs college-wide
• Reviews and analyzes cost center purchasing requirements. Obtains information and recommends products and/or services.
• Meets with vendors to see new product demonstrations and to enhance product knowledge and to see demonstrations of new products.
• Maintains liaison with Vice Presidents, Deans, Directors, Cost Center Managers, and Departmental Chairs.
• Responsible for establishing and implementing procurement strategic initiatives that impact all areas of the college
• Recommends procurement procedures ensuring compliance with all statutes, the college’s code, regulations, and board policies.
• Participates in local, regional, and national procurement organizations, fairs and conferences.
• Serves on various committees and task forces, representing the college
• Collects and analyzes procurement data to support the College’s procurement goals and objectives  Supervises and evaluates the performance of assigned staff.
• Actively participates in county and state procurement organizations.
• Performs related work as required.

Job Requirements

PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS

• Must be available to work Monday – Friday, 8:30 a.m. to 4:30 p.m. Work schedule subject to change based on the needs of the department.
• Ability to communicate effectively in spoken and written standard English.
• As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
• A fingerprint supported background investigation will be conducted prior to offer of employment.
• A signed authorization for release of personal information will be required if selected for an interview.

Is Background Check Required?

Yes

Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?

No

Posting Detail Information

Posting Number

PGCC194411/12

Open Date

01/10/2023

Close Date

Open Until Filled

Yes

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

Effective August 8, 2022, Prince George’s Community College’s current vaccine mandate will expire for students, faculty, and staff. Select exceptions may apply. Face coverings will be voluntary campus-wide, including in classrooms and instructional spaces. Although the College will no longer require new employees and students to be vaccinated as a condition of employment or instruction based on current public health conditions, COVID -19 vaccines and boosters are strongly recommended.

Application Status ; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation
Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Do you have a minimum of four years procurement experience (including experience with RFP proposals and contract bids)?
   • Yes
   • No
3. * Do you have at least 4 years of supervisory experience?
   • Yes
   • No
4. * Do you possess one or more of the following certifications? Certified Purchasing Manager (C.P.M.) Certified Professional in Supply Management (CPSM) Certified Public Purchasing Officer (CPPO) Certified Public Purchasing Buyer (CPPB) Accredited Purchasing Practitioner (A.P.P.) or Certified Purchasing Card Professional (CPCP) certification Please list the names of your current certifications.
   
   (Open Ended Question)
   
   
5. * Please be advised that as required by the 1986 Immigration Act, candidates must be prepared to present acceptable documentation showing identity and that you are a U.S. Citizen or an alien who is authorized to work. It is the college's policy that PGCC does not provide sponsorship for prospective employees. Will you require sponsorship to work in the United States?
   • Yes
   • No
6. * How did you hear about this employment opportunity?
   • HERC
   • HigherEd Jobs
   • Hispanic Outlook
   • Indeed
   • Personal Referral
   • PGCC Website
   • Social Media (LinkedIn, Twitter, Facebook)
   • The Chronicle of Higher Ed
   • The Washington Post
   • Other: Please indicate below
   • Educause
7. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume

Optional Documents

1. Cover Letter
2. Certifications - See Minimum Qualifications for type
3. Letter of Recommendation 1
4. Letter of Recommendation 2
5. Other