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Assistant Vice Chancellor, Facilities Business Operations

North Carolina State University
North Carolina, United States
Salary Not specified
Posted Date
Jan 11, 2023

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Assistant Vice Chancellor, Facilities Business Operations

Posting Number: PG192245EP
Internal Recruitment: No
Anticipated Hiring Range: Commensurate with experience
Work Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.
Job Location: Raleigh, NC
Department: Design and Construction Svcs

About the Department

The 900+ positions of the Facilities Division service the students and staff of the University's teaching, research/administrative space and 2,240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year.

The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building, and equipment modifications to the University.

Essential Job Duties

This position reports to the Associate Vice Chancellor for the Facilities Division and provides oversight for the business operations unit which includes Budget and Accounting, Business Systems and Human Resources. In all areas of responsibility, the Assistant Vice Chancellor, Business Operations builds strong working relationships both internal and external to the Facilities Division, leads multi-department collaboration, and advocates for the Division's interests in University-wide interactions.

The position's primary responsibility is to assist the Associate Vice Chancellor for the Facilities Division in the management of multiple business components in the areas of budget management/analysis, financial planning, accounting, purchasing, inventory, customer service, computerized maintenance management, service agreements, contractor and pre-qualified vendor contracts, payroll, personnel administration, communications, Division-wide administrative support, standard operating procedures and processes, and information technology. The position also serves as a liaison and partner with college and central University business units.

Reporting directly to and working in conjunction with the Associate Vice Chancellor, this position is expected to keep the AVC updated and provide expertise with interpretation of external and internal policies and procedures in order to implement proper budgeting. Provides guidance in what criteria is required to justify a certain cost in budgeting. The Assistant Vice Chancellor recognizes complex and unique issues and develops resolution and/or consults with leadership in order to achieve resolution. Identifies problems and changing requirements, auditing and other fiscal procedures and reports.

This position will supervise 3-5 permanent employees.

Duties include, but are not limited to the following:

Serve as Professional Knowledge Expert In the Following:

• Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources;
• Economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems;
• Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
• Laws, legal codes, precedents, government regulations, executive orders, and agency rules.

Provide Program Supervision and Administration:

• Judgment and decision making, considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Critical thinking, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
•Motivating, developing, and directing people as they work, identifying the best people for the job.
• Negotiation, bringing others together and trying to reconcile differences.

Provide Problem Solving:

• Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
• Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong.
• Fluency of Ideas — The ability to come up with a number of ideas about a topic with quality, correctness and creativity.


• Communicate information and ideas in writing so others will understand.
•Listen to and understand information and ideas presented through spoken words and sentences.
• Read and understand information and ideas presented in writing.
•Communicate information and ideas in speaking so others will understand.

Other Responsibilities

• Maintain excellent communication and personnel relations with Facilities Division employees. Provide for employee recognition and rewards for good performance. Provides safety programs accordingly,

• Advise Associate Vice Chancellor for Facilities in formulating, interpreting, and implementing University policies and procedures for non-capital and non-operations accounting related to budgets and finance.

• Serve as back up for the Associate Vice Chancellor on the University Crisis Action Team, and serves on his behalf during absences out of the office.


Minimum Education and Experience:

• Master's Degree and 5-7 years of related professional experience OR Bachelor's Degree in Business Administration, Public Administration, Engineering Management or related business area and 10-15 years of related professional and supervisory experience.

Other Required Qualifications

• Advanced skill in business oriented software applications, including Microsoft Excel. Managerial experience. High level of detail.
• Demonstrated interpersonal, communication, and strategic planning skills necessary to interact and facilitate change with administrators and staff.
• Strong interpersonal skills, ability to communicate, manage and problem solve well at all levels of the organization.
• Strong team building skills to ensure sustainable services and strategy.
• Strong communication skills including written and verbal communications.
• Ability to work cross-functionally with teams to build consensus, develop effective relationships, and resolve conflict.

Preferred Qualifications

• Advanced Degree with a major in Business, Accounting, Economics or a related field. Knowledge of state government policies and regulations.
• Significant experience in finance and business related to state agencies and universities.
• Project management, change management, and implementation skills.

Required License(s) or Certification(s): N/A
Valid NC Driver's License required: No
Commercial Driver's License required: No

Recruitment Dates and Special Instructions
Job Open Date: 12/01/2022
Anticipated Close Date: Open until filled.
Special Instructions to Applicants
• Please submit a resume, cover letter, and contact information for at least three (3) professional references.
• Applicants may also choose to submit three letters of recommendation.

Position Details:
Position Number: 00062935
Position Type: SAAO Tier II
Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.00
Appointment: 12 Month Recurring
Mandatory Designation - Adverse Weather Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies

Is this position partially or fully funded on ARRA stimulus monies? No
Department ID: 442001 - Design and Construction Svcs

How to Apply
General inquiries and nominations can be sent directly to NC State Executive Search Services:r Justin Lang, at (919) 513-1963 or or Jennibeth Brackett, at 919-268-2861 or

Confidential review of applications will begin immediately, and will continue until the position is filled. Candidates should provide a resume or curriculum vitae, cover letter, and the names and contact information of three (3) references. References will not be contacted without prior knowledge and approval of candidates. These materials may be submitted online at

About NC State

At NC State, we create prosperity for North Carolina and the nation. We value diversity, equity, inclusion and justice. We began as a land-grant institution grounded in agriculture and engineering. Today, we're a pre-eminent research enterprise that excels across disciplines.

NC State is a powerhouse in science, technology, engineering and math. We lead in agriculture, education, textiles, business and natural resources management. We're at the forefront of teaching and research in design, the humanities and the social sciences. And we're home to one of the world's best colleges of veterinary medicine.

Our more than 37,000 undergraduate and graduate students learn by doing.They pursue original research and start new companies.They forge connections with top employers and serve communities local and global.Through it all, they enjoy an outstanding return on investment.

Whether it's Princeton Review ranking NC State among the nation's best values for universities, Money magazine naming it the No. 1 best college for your money in North Carolina, or U.S. News & World Report ranking NC State among the top 10 best values in public higher education, the university has many reasons to be proud. We're also No. 2 in the country for research commercialization among U.S. universities without a medical school.

Each year, NC State adds $6.5 billion to the statewide economy, equivalent to creating more than 90,000 new jobs. That represents a significant return on investment for the citizens of North Carolina in the form of research advances, innovative technologies, successful companies, skilled graduates and new jobs waiting for them.

Our 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow's challenges. Together, they forge powerful partnerships with government, industry, nonprofits and academia to remake our world for the better. We expect everyone to give of their talents, skills, time and effort to make NC State an environment of inclusive excellence for all.

About Raleigh and North Carolina

North Carolina's rapid growth makes the state a diversity leader and top spot for young professionals and families. Raleigh reflects statewide growth as a city on the rise:

● No. 2 among the best places to live in the U.S. (U.S News & World Report, 2021)
● No. 5 among the best-performing economies in the U.S. (Milken Institute, 2021
● One of America's top 10 recession-resistant cities (Smartasset, 2020)
● Among the top 10 "Best Cities to Move to Right Now" (Curbed, 2020)

With Durham and Chapel Hill, the capital city anchors the Research Triangle, a national hotspot for high-tech enterprise. The region's top companies — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — rank among the country's best employers. NC State also maintains strong agricultural partnerships with Bayer, BASF and Syngenta, companies that lead the way in hiring new NC State graduates.

Celebrating its 135th year in 2022, NC State continues to make its founding purpose a reality. Every day our career- ready graduates and world-leading faculty make the fruits of learning, discovery and engagement available to people across the state, throughout the nation and around the world.


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United State


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