Administrative Support AST I

Administrative Support AST I

Job No: 525029
Work Type:
Location: Main Campus (Gainesville, FL)
Categories: RealCat
Department: 29050800 - MD-INFECTIOUS DISEASES

Job Description


Classification Title:

Administrative Support Assistant I

Job Description:

The Department of Medicine, Division of Infectious Diseases and Global Medicine is seeking a full time Administrative Support Assistant I. This position will provide administrative assistance to faculty and Assistant Director within the Division of Infectious Diseases and Global Medicine.

Essential Functions;

Office Support

• Provide primary phone coverage for the Division of Infectious Diseases and Global Medicine's inpatient consult request line, track and assign consults to the appropriate attending/fellow on service, confirm receipt of requests and consolidate daily/monthly consult counts
  
• Collect patient information from referring physician/service and confirm information is entered into EPIC. Ensure on-call schedules (Division Excel & Access spreadsheets, SPOK, etc.) for multiple consult services are updated and accurate, this includes both attending and fellow coverage
  
• Facilitate evening/weekend phone transfer to answering service and retrieve electronic messages the following business day
  
• Assist in ad hoc reporting and analysis of the IP clinical operations
  
  Fiscal Management
  
• Coordinate travel arrangements, including but not limited to scheduling flights, making hotel reservations, registering for conferences as directed
  
• Create detailed itineraries for travel events with all relevant information and provide to faculty or staff prior to travel
  
• Collect and provide all travel receipts and information to the Division's Fiscal Processor for payment and/or reimbursement or to sponsoring agency if travel is funded from outside sources
  
  Website Management
  
• Manage and maintains the divisional website
  
• Ensure that content is updated regularly and work with faculty and staff to make requested updates and create pages
  
  Division Support Duties
  
• Responsible for managing divisional meeting calendars and assisting faculty in ad hoc meeting requests
  
• Assist with faculty evaluations and faculty promotion, tenure, and mid-cycle review packets
  
  Expected Salary:
  
  $16.60 - $18.60 hourly
  
  Minimum Requirements:
  
  High school diploma or equivalent and one year of relevant experience.
  
  Preferred Qualifications:
  
  High level of professionalism and acumen is also necessary for the individual to effectively make decisions, complete assignments of a moderately complex nature with minimal supervision, and set their own priorities. A strong understanding of basic computer operations and knowledge of Microsoft Office is requisite. An understanding of medical terminology is desirable as well. Demonstrated ability to work with the PeopleSoft management system.
  
  Special Instructions to Applicants:
  
  In order to be considered, you must upload your resume.
  
  The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
  
  This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more.
  
  This is a time limited position.
  
  Application must be submitted by 11:55 p.m. (ET) of the posting end date.
  
  Health Assessment Required:
  No
  
  
  
  Advertised Salary:
  
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  Preferred Qualifications
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  Special Instructions to Applicants
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  Health Assessment Required: $Health
  
  Applications Close: $Closes
  
  To apply, visit https://explore.jobs.ufl.edu/en-us/job/525029/administrative-support-ast-i
  
  The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. jeid-878a2cff46666b44acb42e5bf8f9ede7