Senior Executive Assistant

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

Albany State University seeks a highly qualified Senior Executive Assistant to the President to work closely with the President and her executive team to ensure the mission and goals of the University are achieved.

This Senior Executive Assistant to the President exercises initiative and independent judgment in managing the President's schedule and the office's daily activities. The person in this role is also required to interface daily with senior administrators and executives, public and private officials, students, and parents. The role requires the management of the day-to-day operations of the Office of the President, ensuring key operational and administrative functions are carried out successfully. The successful candidate must demonstrate a thorough knowledge of University policies, procedures, and operations and an understanding of the University's role within the community.

Responsibilities

• Plans, direct, coordinates and manages daily operations of the Office of the President
• Facilitates the efficient utilization of the President's time through a calendar of appointments, meetings, social engagements, and University and community functions
• Greets and receives visitors to the President's office, responds to inquiries and referring inquiries or problems to the appropriate area, and resolving problems
• Assists with development and management of the budgets under control of the President's Office
• Coordinates the flow of incoming and outgoing communications by receiving, routing, and/or responding to and determining the appropriate receiver
• Solve complex problems; identify innovative solutions.
• Work independently, with minimal guidance
• Review correspondence and documents prepared by other offices for the president's signature
• Facilitates meetings, prepare agendas, disseminate pertinent information, and follow up on necessary matters
• Organize and prioritize critical issues
• Supervisor staff in the Office of the President to include student scholars
• Creates systems and processes to prioritize requests and activities, determine which require the direct involvement of the President
• Forecasts needs, requirements, and direction for operational changes and advises the President on potential issues

Required Qualifications

Bachelor's degree in a related field

Five years (5) years of work experience in assisting a senior level staff

Other Required Qualifications
Proven project management skills with experience managing to deadlines, ability to understand and address interdependencies and competing preferences, manage various stakeholders, and familiarity with efficient systems and processes.
Advanced proficiency of email, database and spreadsheet software and other relevant office programs
Excellent organizational, conflict resolution and problem-solving skills
Strong research, writing and presentation skills
Exceptional written and oral communication skills
Proven troubleshooting skills as demonstrated from application materials, references and professional work history
Exceptional interpersonal skills including the demonstrated ability to develop and maintain constructive and professional relationships with University administrators and staff, campus leadership, University constituents and partners.
Demonstrated abilities as a self-starter; comfortable shaping the role in the future to ensure the most impact to the University.
Proven experience in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.

Proposed Salary

Salary range is from $60,000 to $70,000

Knowledge, Skills, & Abilities

ABILITIES
Maintain the utmost confidentiality
Work collaboratively with a wide variety of stakeholders in a multi-constituency environment
Navigate and influence within a complex environment with varying demands and considerations.
Travel and work extended and/or weekend hours to support the Office of the President as needed
Develop, implement and interpret policies and procedures
Lead diverse, interdepartmental initiatives
Forge partnerships, build relationships, and garner support from internal and external constituencies to ensure individuals and units or departments work together smoothly

KNOWLEDGE
In-depth knowledge of the Office of the President and University while building relationships with the President, staff & faculty, University leadership, and other constituencies Exercise sound judgment and excellent discretion

SKILLS
Remain attentive to detail and well organized.
Manage and prioritize multiple complex projects while meeting deadlines
Communicate sensitive information diplomatically both verbally and in writing to individuals at all levels

Contact Information

For more information or questions about a job posting, please contact the Office of Human Recourses at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at sscsupport@ssc.usg.edu.

Equal Employment Opportunity

Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.