Temporary Associate Coordinator, Fashion

Company Description:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Temporary Associate Coordinator in the Fashion Department.

The Fashion Institute of Technology, a part of the State University of New York, has been a leader in career education in art, design, business, and technology for nearly 70 years. With a curriculum that provides a singular blend of hands-on, practical experience, classroom study, and a firm grounding in the liberal arts, FIT offers a wide range of outstanding programs that are relevant to today's rapidly changing industries. Internationally renowned, FIT draws on its New York City location to provide a vibrant, creative community in which to learn. The college offers more than 45 majors and grants AAS, BFA, BS, MA, MFA, and MPS degrees, preparing students for professional success and leadership in the global marketplace.

With close ties to industry, FIT draws faculty from the city's art, business, and design elite, and from the rich academic community of the region. The college continually seeks creative faculty members who are passionate about their field and demonstrate exceptional professional capability in the core competencies of instruction design, learning enrichment, globalism, and use of technology, as well as mastery of established and emerging industry practices.

Job Description:

The role of the Associate Coordinator in the Fashion Department is to provide administrative support, organizational and managerial leadership to a large office and department staff of four programs. This position works in collaboration with the Chairperson and Assistant Chairs to ensure the efficient functioning of the office, and oversee the management of the staff.

The Associate Coordinator will be responsible to develop and implement digital workflows to streamline and improve productivity. This position supervises administrative support staff, technicians, classroom assistants, determining work hours, overseeing and evaluating staff productivity and performance.

Responsibilities:

• Assist the Chairperson in the day-to-day functions and operations of the Fashion Department.
• Develop and implement innovative digital workflow systems to streamline and improve productivity of the department.
• Supervise departmental staff: technicians, lab monitors, locker manager, classroom assistants, seasonal and part time employees, as well as work-study students.
• Responsible for conducting monthly staff meetings to monitor workloads, assign responsibilities and manage the performance of all staff.
• Responsible for all technology needs related to Banner, Brio, Finance Enterprise, and other proprietary data management systems. Ensure that all staff are properly trained on necessary systems.
• Support the Fashion Department in the workflow of new curriculum through Course Leaf, Academic Program Review, Middle States, and NASAD.
• Work with the Office of the Registrar and Records, Office of EMSS, and academic departments to ensure student and enrollment data reports are created and distributed.
• Work with staff, T&P Chairs, and Faculty Services on the tenure and promotion process, including CCE, reappointments, and promotions.
• Manage release time, time requests, hours owed, faculty contact hours, evening and supervisory hours.
• Works in collaboration with the Dean's Office and several units across the college regarding exhibitions, including: Fashion Design AAS, and the Fashion Design BFA.
• Assists with curriculum and programming (course selections, programming changes, waivers, drop/add, creation and cancellation of courses, student registrations, etc.) and implement program changes/additions.
• Coordinate development of budget projections, monitor budget and payroll reports. 
• Prepare paperwork to process payments and track outstanding requisitions.
• Assist students as needed with accurate information on courses offered, fashion related inquiries, policy and procedure.
• Ensure Fashion has a current and ongoing web and social medial presence.
• Coordinate local, domestic and international travel as needed

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:

• Bachelor's degree required. 
• 5+ years' of experience in higher education administration.

Knowledge, Skills and Abilities:

• Excellent verbal, written and communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize and handle multiple tasks simultaneously, often under a deadline and in a fast-paced environment.
• Self-starter; can work independently and collaboratively.
• Demonstrated ability to create and implement new initiatives.
• Strong computer skills including expertise in Microsoft Office Suite and G Suite.?

Preferred Qualifications:

• 3 years' of experience in a supervisory capacity.
• Experience working with Banner 9, Finance Enterprise and Brio systems. 

MENTAL REQUIREMENTS

Read Comprehend- Constant; Perform Calculations- Constant; Communicate Orally- Constant; Reason & Analyze- Constant; Write- Constant

WORKING ENVIRONMENT

The position is on campus, primarily in an office environment.

PHYSICAL REQUIREMENTS

Sit- Frequent; Stand- Occasional; Bend- Occasional; Walk- Frequent; Climb- Occasional; Pull- Occasional; Push- Occasional; Lift<10- Occasional; Lift 10-20- Occasional; Lift over 50- N/A; Reach- Occasional

Additional Information:

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. 
Starting Salary (Prorated): $72,182 per year 
(See Successor Agreement, page 8)

Employee Holiday and Work Schedule
Remote Pilot Program

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.
 

Review of applications will begin immediately until the position is filled.

This posting is for one (1) temporary position that is expected to last through February 1, 2023 or around March 17, 2023 depending on date of hire.

Successful completion of a background check is required for appointment to this position once an offer has been made.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:

• Resume
• Cover letter
• Unofficial transcript 
• A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your completed application.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

EEO/ Affirmative Action Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals.  Applications from minorities, women, veterans, and persons with disabilities are encouraged.  Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212.217.3360, titleix@fitnyc.edu.

The Fashion Institute of Technology is an Equal Opportunity/Affirmative Action Employer and is strongly and actively committed to diversity within the community.

Apply Online