Department Assistant - Behavioral Health Training Partnership

Position Information

UW SYSTEM OFFICIAL TITLE: Department Assistant 
POSTING DATE:  January 9, 2023

Essential Job Functions

It’s true, that the primary goal of the University of Wisconsin, Green Bay, is to teach all who are willing to learn. But we are also committed to moving forward not just as a university, but also as a region. And as department assistant in the Behavioral Health Training Partnership (BHTP), you’ll be accomplishing both.

We’re seeking that special someone who possesses both a keen eye for detail and a generous heart for service. That’s because the mission of the BHTP extends far beyond the classroom. Our collaborative efforts support 67 counties and 2 tribal nations in Wisconsin—providing training and supporting best practices in crisis intervention and other behavioral health services. And you would play a vital role in our collective success.

Attention to detail is a must! You’ll assist in establishing and maintaining the compliance of department records to ensure departmental goals. Your clerical tasks can include tracking department funds and purchasing, plus clerical, student support, and facility coordination.

In addition, you’ll be connecting with the communities we serve—managing meeting preparation and event planning for professional development that’s provided to behavioral health professionals through the partnership.

Additional responsibilities include office management and administrative support for BHTP personnel, supervision of student employees, budget reconciliation, and facilitating periodic training sessions for BHTP members. Training-specific responsibilities include coordination of online course enrollment, marketing of department training, providing customer service, supporting registration, billing, and payment services via department software.

What You'll Do

This position includes the following responsibilities:

• Serves as a primary point of contact for the department.
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures.
• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements.
• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations.
• Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections.
• May provide operational guidance and training on day-to-day activities of student workers and program staff.

Qualifications

MINIMUM QUALIFICATIONS:

• Associates degree in business or related field at time of application
• One year of related experience, specifically in customer service and financial and accounting functions.
• Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the Internet.
• Effective project management skills and ability to work independently

PREFERRED QUALIFICATIONS:

• Knowledge of university/unit policies, priorities, objectives, operations, and functions, including understanding of the different funding sources of the program and federal medical assistance eligibility

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time University Staff appointment.  The work hours for this position will be 7:45 a.m. – 4:30 p.m., Monday through Friday. This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request.

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

Minimum hourly wage of $18.00. 

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Benefit Details

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure
• University Staff Quick Guide
• Total Compensation Estimator

Apply

To apply, please go to the full job posting at https://www.uwgb.edu/jobs/positon-listing/department-assistant-behavioral-health-training-pa/ and select the applicable application link. 

Select the job title for which you are applying.  Click the "Apply for Job" button.  You must create an account and login before you can apply.  If you are already a registered user, input your "User Name" and "Password” and select "Sign In."  If you have not yet registered, click on "Register Now" to begin the registration process. 

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions
• Resume
• Names and contact information for three references

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone:  (920) 465-2390
Email: jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Tuesday, January 24, 2023. 

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.