Research Administrator I

Position Details

Position Information

Posting date

01/04/2023

Closing date

Open Until Filled

Yes

Position Number

1127553

Position Title

Research Administrator I

Department this Position Reports to

Research Administration, Thayer

Hiring Range Minimum

Please Inquire

Hiring Range Maximum

Please Inquire

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

The position is open to be fully remote work, with on-site gatherings a few times a year.

Location of Position

Hanover, NH
Thayer School of Engineering

Remote Work Eligibility?

Remote eligible

Is this a term position?

No

If yes, length of term in months.

Not a term position

Is this a grant funded position?

No

Position Purpose

Autonomously provide financial analysis and oversight of department and sponsored research for faculty members across multiple disciplines. Applies an understanding of the principles and practices of financial and grants management during proposal development, financial management of awarded projects, and strategic planning to support research objectives in the accomplishment of financial and administrative activities.

Description

This role works with a team of knowledgeable and collegial administrators with deep experience in research administration.

Required Qualifications - Education and Yrs Exp

Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• One to two (1-2) years of experience or the equivalent in not-for-profit accounting and grants management in an educational and/or research setting.
• Excellent accounting, management, organizational, and interpersonal skills.
• Proficiency in database management, spreadsheets, and other computer software.

Preferred Qualifications

• Three to five (3-5) years of relevant experience in research administration, accounting or budget management.
• Demonstrated experience required to financially manage complex research projects.
• Willingness and ability to exercise judgment, to take initiative and to interact with faculty, staff, and outside agencies in a professional manner.
• Flexibility and openness to change.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and security of sensitive information.
• Ability to work effectively, both independently and as a member of a team.
• Knowledge of fiscal policies and processes and federal regulations.
• Thorough understanding of OMB circulars and sponsor regulations
• Familiarity with higher education accounting systems and procedures.

Department Contact for Recruitment Inquiries

Faith Goodness

Department Contact for Cover Letter and Title

Tracy Ballou, Director of Research Administration

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/65480

Key Accountabilities

Description

Pre-Award Administration

• Works in partnership with faculty and senior research staff in preparing proposals to funding sources, including development of moderate to complex budgets for proposal submission, and ensuring compliance with College and agency policies
• Proactively address issues of commitment and budgetary overlap to reduce compliance risk.
• Provides assistance in resolving issues that occur during the course of the College approval process and agency review. In conjunction with the Office of Sponsored Projects coordinates electronic proposal submissions and other electronic research related processes.

Percentage Of Time

40

Description

Post-Award Administration

• Monitors expenses and revenues for sponsored and non-sponsored accounts, ensuring costs are properly allocated, and provides faculty with spending projections of their total research support and strategically plan for the best use of research funding.
• Coordinates and assists faculty in preparation of necessary reports to meet internal and sponsor requirements.
• Advises faculty on issues of spending and budgeting to ensure compliance with sponsor and College policies, and interpreting policies in collaboration with the Office of Sponsored Projects and Thayer School of Engineering to mitigate audit risk and address funding fluctuations..
• Interacts with representatives of Dartmouth College, Thayer School, Dartmouth-Hitchcock, other academic institutions, and funding agencies to provide information requested, seek clarification of requirements, and collaborate on financial issues.

Percentage Of Time

40

Description

Personnel Administration

• Oversees faculty effort process to assure compliance with research effort commitments and academic obligations. Advises faculty on issues concerning effort. Formulates and implements plans to accurately capture faculty effort.
• Responsible for the personnel/payroll process for all appointments to research accounts including research faculty and associates, technicians, faculty offsets and summer supplements. Monitors payroll funding levels, preparing and processing FTE distributions based on grant and departmental budgets.
• Supports the Dean’s Office and Thayer Human Resources Director with research personnel related issues.

Percentage Of Time

20

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Other (Please specify below)
   • Handshake
2. If you answered 'Other' to the above question, please specify here
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents