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Associate Controller

Finger Lakes Community College
New York, United States
Salary Not Specified
Posted Date
Jan 9, 2023

Finger Lakes Community College (FLCC) is a public community college in Canandaigua, New York. It is affiliated with the State University of New York and sponsored by Ontario County. The main campus is just east of the City of Canandaigua, with additional campus centers in Victor, Geneva, and Newark to serve the needs of Ontario County, Wayne County, Yates County and Seneca County in the Finger Lakes region of New York.

1. Qualifications:

A. Educational Background: Bachelor’s Degree with major studies in accounting or related financial field required from an accredited institution of higher education. Master’s Degree and/or CPA preferred.

B. Experience: Required, minimum of five years’ experience in the area of financial accounting, ledger maintenance, and financial reporting within a computerized environment requiring knowledge of computerized accounting systems and accounting vocabulary. Demonstrated proficiency in the use of personal computers and spreadsheet software with the ability to produce complex financial analysis and reporting. Three years of successful supervisory experience in the area of finance, accounting, accounts payable, payroll, mailroom and/or copy center.

C. Special Skills: Excellent ability to communicate clearly in writing and orally, strong customer service orientation and ability to work well with diverse internal and external constituents in a team- oriented environment. Experience in governmental accounting, higher education, or not-for-profit experience. Experience with Ellucian Colleague is preferred. Ability to manage multiple projects and adhere to deadlines. Demonstrate diplomacy and professional communication skills with an ability to build consensus among strong, diverse perspectives

2. General Functions:

The Associate Controller serves as a key member of the Finance division staff and serves as a leader and mentor for staff in the division and across the college. This position directly assists the Controller in the maintenance of the institution’s financial health and manages monthly and fiscal year-end processes related to the College’s financial accounting system, as well as a variety of accounting, tax, account reconciliation and grant compliance processes to ensure accuracy, timeliness and that reported results comply with generally accepted accounting principles. The position shall directly support the efforts of the Controller including the implementation of all financial procedures and practices in accordance with college policies. The Associate Controller shall directly supervise staff assigned to Business Services, Payroll and Accounts Payable, and shall assist with the supervision of Accounting as needed in the Controller’s absence. The position also provides backup as needed to several financial areas of the college including purchasing/payables and general ledger responsibilities, therefore requires a vast knowledge and understanding of each of these functions and roles. The Associate Controller works independently to accomplish the majority of the responsibilities but also holds the ability to work well with a wide range of diverse individuals both internal and external.

3. Specific Responsibilities:

A. General Accounting
1. Provides leadership and service in the areas of finance and accounting, financial and managerial reporting, compliance, and fiscal controls, as well as maintenance of general ledger and preparation of various tax accounting.
2. Promotes a work environment that is positive, customer-service oriented, student-centered, and compliant with established policies and procedures.
3. Monitors the college’s accounting function and system of controls and makes recommendations to improve staff and system efficiencies where appropriate.
4. Directly supervises the payroll function, ensuring accurate processing, distribution and reporting of multiple payrolls.
5. Directly supervises the accounts payable function ensuring accurate processing, distribution and reporting of multiple payable audits.
6. Directly supervises the business services functions, ensuring timely and accurate processing of mail and the full operations of the print shop.
7. Assists in supervising the daily operations of the accounting department, including accounts receivable, general ledger accounting, and asset management.
8. Ensures timely and accurate reporting to federal, state and local agencies such as payroll taxes, sales and use taxes, 1098-Ts, etc.
9. Monitors and reconciles all payroll accounts, prepare all tax remittances, and prepare all governmental filings and wage statements as required.
10. Participates in year-end financial closing, production of annual financial reports, and coordination of the annual audit activities.
11. Hires, evaluates, and schedules the staff in the college’s Payroll, Accounts Payables, and Business Services departments.
12. Provides expert guidance on the impact of grant regulations and accounting issues on the organization.
13. Establishes and implements policies and procedures for the purchasing/payables and grants functions.
14. Maintains procedures manual for all areas under her/his areas of responsibility.

B. Grants
1. Coordinates the preparation of all grant budgets during the conceptual phase with Principal Investigators (PI) and Director of Grants Development.
2. Monitors and communicates proper grant financial regulations, policies and procedures to Cabinet, Department Heads, Controller, PI’s, Development Officer, Director of Grants Development and other college members.
3. Conducts periodic meetings in conjunctions with the Director of Grants Development with the Provost, VP for Administration & Finance and Chief Advancement Officer to assess current grant status, compliance issues and assist with strategic planning for current and future grants.
4. Audits all claims against Grant Contracts and approves all payments Grant Funds in compliance with approved budgets.
5. Interact with the Grant’s Office to oversee and prepare sponsored program financial reports pursuant to requirements of all Grantor and Contract agencies and monitor all related receivables.
6. Interacts with the Grants Office to develop all grant budgets.
7. Facilitates and oversees all aspects of grants financial management with project directors across
College departments and a variety of external funding sources.
8. Coordinates the financial goals of the grants with the college policies and procedures with the grant directors and the granting agencies to reach goals, meet deadlines, and obtain the best results for our college programs.
9. Provides essential financial information to make critical decisions with the knowledge of both internal and external guidelines and regulations.

C. Cash Management
1. In conjunction with the Controller, maintains cash position, monitors the college’s cash flow analysis, and ensures compliance with the cash investment policy.
2. Monitors cash balances, initiates and approves cash transfers.
3. Ensures all required reconciliations are accurate and current.
4. Ensure signature authority over cash transfers is accurate and current and controls over the cash transfer process are adequate

E. Other
1. Supervises, trains and evaluates assigned staff.
2. Perform other related duties as assigned by the Controller and/or VP of Administration & Finance.

In accordance with the Americans with Disabilities Act, this job description contains only qualifications that are required, with or without a reasonable accommodation.

1. Ability to use a computer for extended periods of time.

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