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Senior Research Administrator II

Dartmouth College
New Hampshire, United States
Salary Not Specified
Posted Date
Jan 6, 2023

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Position Details

Position Information

Posting date


Closing date

Open Until Filled


Position Number


Position Title

Senior Research Administrator II

Department this Position Reports to


Hiring Range Minimum


Hiring Range Maximum


SEIU Level

Not an SEIU Position

FLSA Status


Employment Category

Regular Full Time

Scheduled Months per Year


Scheduled Hours per Week



Location of Position

Lebanon, NH 03756
Williamson Translational Research Building
Dartmouth-Hitchcock Medical Center
One Medical Center Drive

Remote Work Eligibility?

Remote eligible

Is this a term position?


If yes, length of term in months.


Is this a grant funded position?


Position Purpose

To provide financial and administrative management and analysis for several complex operating and sponsored project budgets including multiple funding sources, multi-site research projects, or program projects. Applies a thorough understanding of the principles and practices of financial and grants management in the accomplishment of financial and administrative activities.


Required Qualifications - Education and Yrs Exp

Masters or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities
  • 5-7 years’ experience in research administration
  • Comprehensive knowledge of accounting and grant administration.
  • Demonstrated experience required to financially manage complex research projects.
  • Excellent accounting, management, organizational, and interpersonal skills.
  • Ability to work effectively, independently, and as a member of a team.
  • Willingness and ability to exercise judgment and initiative and to interact with faculty, personnel, and outside agencies in a professional manner.
  • Flexibility and openness to change.
  • Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
  • Attention to detail and accuracy.
  • Ability to maintain and foster confidentiality.
  • Proficiency in database management, spreadsheets, and other computer software.
  • Proven ability to create advanced Excel spreadsheets.
Preferred Qualifications
  • Experience in not-for-profit accounting and grants management in an educational and/or research setting preferred.
  • Familiarity with Dartmouth College accounting systems and procedures.
Department Contact for Recruitment Inquiries

Department of Epidemiology

Department Contact for Cover Letter and Title

Department of Epidemiology

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Additional Instructions

Quick Link

Key Accountabilities


Develops, justifies and administers budgets for grants, reserves and operating budgets. Independently anticipates fluctuations in funding and makes financial recommendations to investigators. Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts. Collaborates with Office of Sponsored Projects, Geisel, and Dartmouth-Hitchcock to ensure compliance with Dartmouth and granting agency policies. Advises department faculty and staff with respect to those policies. In collaboration with department operations, formulates departmental fiscal and administrative policies and procedures. Performs in-depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc. Collaborates with principal investigators in developing plans (and contingency plans) to meet identified needs. Develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required. Interprets Dartmouth and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants. Provides principal investigators with regular budget status reports summarizing expenditures to- date and projected expenditures to end of budget period; advises on potential budgetary problems.

Percentage Of Time



Supervises the processing of procurement as it relates to the operating and grant portfolio. Performs continuing review and analysis of accounting practices to enhance systems and processes as needed in the department. Participates in year-end closing process. Prepares payables, deposits, wage transfers and journal transfers. Reconciles monthly reports and resolves discrepancies.

Percentage Of Time



Advises on the framing of grant proposals so as to be responsive to sponsoring agency interests. Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of complex budgets for large proposal submission and ensuring completion of all sponsor and Dartmouth administrative requirements. Translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly. In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic researchrelated processes. Serves as a resource to staff and PIs on regulatory, compliance, and sponsor requirements. Organizes training as needed in areas related to compliance and disseminate pertinent regulatory changes. Organizes process improvement and training initiatives related to pre-award and post-award activities. Formulates fiscal and administrative procedures for research programs. Develops responses to issues associated with administration of research activities. Assists with allocating space and equipment, coordinating with other departments and centers when necessary. Procures and oversees maintenance of equipment; sells/disposes of equipment no longer needed. Interacts with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.

Percentage Of Time



Advises faculty, search chairs, and staff on Dartmouth College and Geisel recruitment policies. Assures compliance with affirmative action requirements. Assists with the recruitment of research staff as required by principal investigators.

Percentage Of Time



Develops and maintains personnel FTE distributions based on grant and department budgets. Manages the payroll authorization and adjustment process for the department. Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary. Monitors supervisor approval in Kronos. Oversees management of labor suspense and clearing accounts.

Percentage Of Time



Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies. Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements. Trains and coaches other financial and/or administrative employees. Interacts with representatives from the Geisel School of Medicine, Dartmouth College, DHMC, and grant sponsors to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest. Assists in priority setting and coordination of finance and administrative staff activities to assure that departmental needs, standards, goals, and deadlines are met. Represents the Department on College, Geisel School, and Dartmouth-Hitchcock committees and at other forums.

Percentage Of Time




Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.


Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral (Please specify full name below)
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Handshake
    • Other (Please specify below)
  2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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