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Surplus Property Warehouse Manager, Business Services

*Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through or use easy apply through * .

Business Services invites applications for a Surplus Property Warehouse Manager . The position is responsible for the organization, processing, reuse, sale, marketing, and transfer of surplus property for the University of Montana and select UM affiliates. This position focuses on UM’s surplus property, generating revenue from property sales, responsible and ethical reuse/redistribution, and communicating with the campus and broader Missoula community about surplus inventory .

Expectations include:
  • Working independently with minimal guidance
  • Excellent customer service with both UM internal stakeholders and non-UM stakeholders
  • Serve as a consulting resource for campus in surplus and procurement functions, processes, and procedures
  • Continually seek opportunities for personal and professional development
  • Create and setup effective staging for sales of goods
  • Remain professional at all times
  • Manages the University’s surplus/excess property program by acquiring, inspecting, staging, storing, reallocating, recording, recycling, and selling excess University or University affiliates’ property
  • Organize reutilization efforts of assets in the University System and assists departments with the transfer of equipment between departments and other institutions
  • Determines fair market values of goods
  • Keeps and maintains a digital record of all disposal (all methods)
    1. Creates historical reports of disposal outlining volume, revenue, expense which are to be provided to Procurement Director
  • Relays to procurement reusable items to reduce new product spending
  • Creates and maintains policies and procedures concerning surplus property for campuses
  • Strictly adhere to University rules covering receipt and deposit of cash, checks, or credit card transactions, for surplus sales
  • Prepares budget estimates, revenue and expense forecasts and submits to Procurement Director each year; maintains monthly revenue reports to be submitted to the Procurement Director
  • Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
  • Provide guidance and assistance with the identification, selection, acquisition and delivery of quality goods and services in a cost effective, efficient and ethical manner
  • Develop and maintain relationships with stakeholders and University vendors
Required Skills
  • Strong analytical skills, sound decision-making abilities, excellent attention to detail and pride in a well-executed finished product
  • Strong organizational and prioritization skills
  • Excellent verbal and written communications skills
  • Reading comprehension/critical thinking skills
  • Basic negotiation skills
  • A strong customer service mindset
  • Considerable knowledge of research methods, data gathering and data analysis
  • Inventory management and disposal while understanding all University, State, and Federal guidelines
  • Knowledge of basic budgeting principles
  • Willingness to learn website development and management to support surplus advertising and market research
  • Understanding of electronic procurement environment
  • Understanding of Microsoft Office programs including Outlook, Word, and Excel
  • To work independently, manage time well and find enjoyment working in a fast-paced team environment with high standards of quality.
  • The ability to set priorities, meet deadlines, and audit for exceptions against policies
  • The ability to research products and services for the University
  • Forklift operator trained or the willingness to obtain this training upon hire
  • The ability and willingness to travel to UM affiliate locations around the state in conjunction with inventory management.
Physical Demands:

This position requires the physical moving and lifting of a variety of items, everything from computer equipment to large furniture. Appropriate equipment will be provided to aid in the moving of large items, but the individual should be able to lift at least 50lbs regularly as part of standard work activity and move easily up/down stairs and moderate inclines

Minimum Required Experience
  • A Bachelor’s degree in Business, Finance, Information Technology, or related discipline or equivalent relevant experience is required.
About Business Services and UM

Business Services provides financial services responsive to the needs of students, faculty and staff of the University of Montana.

Procurement Services facilitates the procurement of the highest quality goods and services at the lowest possible prices and the subsequent surpluses or disposal to support the research and administrative needs of the University of Montana.

Facilities Services is charged with the operation and maintenance of the University’s physical plant and supports the various auxiliary operations when requested.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.


Position Details

Position Title: Surplus Property Warehouse Manager (Purchasing Agent)

Position Number: New

Department: Business Services

Work Schedule: Full-time, 1.0 FTE (40 Hours a week),

Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $22/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan,

partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.


How to Apply

Application Deadline: Monday, February 6, 2023 by 11:59 PM (Mountain Time)

Applications received by this date are guaranteed consideration. But position will remain OPEN UNTIL FILLED.

Candidates are required to submit the following materials online via "New Resume/CV" button below.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.

* Applying through or easy apply through may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.*

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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