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Data Acquisition, Integrity

Willamette University
Oregon, United States
Salary Not specified
Posted Date
Jan 3, 2023

Data Acquisition, Integrity & Metrics Assistant

Posting Number: R0004825
Location: Salem Campus

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Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
Reporting to the Director of Advancement Data Analysis and Systems, the Data Acquisition, Integrity & Metrics Assistant helps ensure the highest quality experience for Willamette alumni and supporters through contributing to top quality data by performing database maintenance tasks, including research, data entry, data verification using the Advancement database of record (The Raiser's Edge) and other research tools according to established procedures. In particular, this position will play a key role in clean up and data transformation for a database merger and follow-on work.

The Data Acquisition, Integrity & Metrics Assistant contributes to an accurate database through clean-up, maintenance, research and auditing of data. The position cross trains with the Data Entry Specialist in Gift Processing to build skills redundancy and prevent single point of failure issues.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Job Duties:
  • Data entry of demographic changes received from varied sources (returned mail, Alumni community updates, bulk lists, Development staff)
  • Assist in processing large datasets for data integrity projects
  • Contribute to consistent high quality data through audits, clean-up, data transformation, data entry and other routine maintenance and special data projects
  • Maintain data accuracy and integrity through data verification, data audits, simple research, and data entry tasks
  • Scan and file receipts and acknowledgments, news articles, obituaries, weddings & births
  • Carry out multiple tasks and meet deadlines
  • Follow instructions furnished in verbal or written format
  • Participate as a member of the Advancement Strategy & Operations team in team meetings or ad hoc discussions
  • With the support and coaching of the Advancement Strategy & Operations leadership, recruit, train, and assign projects to student workers
  • Communicate and follow up with our partners (within Advancement, across campus, and third party organizations) on inquiries about data and data requests in a timely manner
  • Maintain the confidentiality of all activities within the organization
  • Assist as needed with other Institutional Advancement activities such as events, meetings and site visits


Any combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
  • Familiarity with MS Office, with an emphasis on MS Excel
  • Familiarity with G-Suite, with an emphasis on Google Docs and Google Sheets
  • Interact and maintain good working relationships with individuals of varying social and cultural backgrounds
  • Communicate efficiently and effectively both verbally and in writing
  • Demonstrated experience in detail oriented data entry & data validation tasks; cares about data accuracy & validity, understands and upholds importance of data as a foundation for relationship management in support of the University's mission
  • Must be proficient in Microsoft Office Suite and G Suite/Google skills, with solid skills in Excel
  • Able to maintain confidential information, navigate relationships with finesse, and work to the highest ethical standards as outlined by the Council for Advancement and Support of Education (CASE)
  • Attendance and punctuality, sense of humor, and a positive team-oriented attitude are highly valued
  • Ability to work occasional evenings and weekends for signature events and activities including Alumni Reunion Weekend
  • Excellent communication skills
  • Highly organized; detail-oriented; an independent thinker capable of prioritizing daily, weekly, and monthly tasks, and completing them with basic direction
  • Comfortable with the use of technology, especially spreadsheets
  • Ability to communicate effectively and to produce clear, concise, compelling, donor-centered and detail-oriented communications and materials
  • Past experience in a higher education or non-profit setting preferred

Salary: $17.39 per hour

Typical Work Schedule:

Monday - Friday, 8 am - 5 pm

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:
  • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  • Current Resume

Applications will be reviewed on a rolling basis and continue until the position is filled.

Incomplete applications will not be considered.

Apply online at

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.


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