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Academic Resource Center

Employer
Vanguard University
Location
California, United States
Salary
Salary Not specified
Date posted
Dec 23, 2022

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Position Type
Administrative, Student Affairs, Disabled Student Services
Employment Level
Administrative
Employment Type
Full Time


Vanguard University

Academic Resource Center & Disability Services Coordinator

POSITION SUMMARY:

The Academic Resource Center & Disability Services Coordinator (ARC & DS) supports the various ARC & DS members including the ARC & DS staff. This position reports to the Director of the Academic Resource Center & Disability Services.

ESSENTIAL FUNCTIONS:
  • Evaluate, analyze, and organize data to produce various ARC & DS reports, including number of students served, Tutors/Supplemental Instruction/Academic Success Coach caseloads, Academic Probation, ARC & DS appointment tracking, and other student success data. Create Annual Report detailing statistics regarding academic success, students with disabilities, and effectiveness of ARC & DS resources in support of retention and academic success for Vanguard students.
  • Manage departmental technology including but not limited to Colleague, DegreeTracker, Canvas, Excel, GoogleVoice, PaychexFlex, and Titanium.
  • Compose and prepare written documentation, correspondence, reports, and announcements, including: budget reports, and reports for the Dean of Teaching & Learning and the Provost or other campus constituencies.
  • Plan, compile, research, and coordinate special projects as assigned; analyze specific operation procedures and problems to improve efficiency, communication processes, and documentation needs.
  • Share information with prospective students and perform initial intake appointments, implement Letter of Accommodation process for returning Disability Services students each semester. Collect and organize all documentation for incoming/transfer student meetings to establish academic accommodations.
  • Coordinate ARC & DS purchasing and expense tracking, including processing invoices, purchase orders, reimbursements, transfer-of-funds, check requests, coordinating professional development travel accommodations, student charges for department services, and updating financial reports.
  • Onboard academic student leaders (e.g., Tutors, Academic Success Coaches) and ABLE leaders via orientation and paraprofessional training. Administrate payroll/timecard logistics for student employees including Tutors and Academic Success Coaches.
  • Organize and facilitate meetings and special events, schedule and coordinate dates and times, venues, attendance, agendas, and facilities.
  • Supervise the production and management of various marking materials: update and maintain websites, maintain the various departments' social media presence, and update marketing materials.
  • Collaborate with and supervise ABLE president, including organizing meetings and setting up events. Advise ABLE organization.
  • Provide office support for the ARC & DS Director including screening and handling telephone communications, greeting and directing visitors, and dealing with administrative needs and inquiries as appropriate; serves as the primary point of contact and liaison between the office, faculty, staff, students, and external constituencies on a range of day-to-day issues.
  • Carry out administrative support duties such as filing, copying, ordering supplies and materials, coordinating cleaning schedule, maintenance of office equipment, Facility Services maintenance requests; take minutes, follow up on matters arising from staff meetings.
  • Exemplify exceptional interpersonal skills and excellent rapport with students, families, staff, faculty, and other stakeholders.
  • Utilize excellent organizational, time management, and detail-oriented skills.
  • Maintain a confidential environment to ensure the anonymity of constituents served.
  • Perform additional duties as assigned.

MINIMUM QUALIFICATIONS:
  • Bachelor's degree.
  • Three to five years of experience in a coordinator or administrative support role.
  • Capacity to manage and prioritize multiple tasks with a high level of accuracy in a fast-paced environment with many interruptions.
  • Ability to take initiative, work independently and make sound decisions with a minimum of supervision.
  • Exhibit a high standard of honesty and integrity.
  • Excellent communication skills.
  • Proficient computer skills in Microsoft Office applications and ability to learn university administrative software.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

PREFERRED QUALIFICATIONS:
  • Speak and write Spanish fluently.
  • Basic HTML and website management skills, using a proprietary web content management service.
  • Experience working in a higher education context.
  • Graphic design and/or photography skills.


SALARY:

Full-time position.

$23.03 to $28.15 (Hourly)

Placement within the salary range is commensurate upon education and experience. Posted salary range reflects anticipated hiring scale for the position. Vanguard University also offers a very competitive and generous benefits package.

AC1022

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To apply, please visit: https://www.vanguard.edu/resources/human-resources/vu-careers/~board/hr-open-positions/post/ac1022



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