Space and Move Coordinator

Space and Move Coordinator

Job no: 523437
Work type: Staff
Location: Monterey Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Classification: Administrative Analyst/Specialist I
Anticipated Hiring Salary: $4,363 - $5,090 per month
CSU Salary Schedule
Hours: Full-time / 40 hours per week
FLSA: Non-exempt

Priority Screening Date: January 9, 2023
Recruitment Status: Open Until Filled

ABOUT CSUMB

Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives with a focus on student success and engagement through experiential learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. With a vibrant, diverse student body of over 7,400 students. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI).

The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030. The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.

PURPOSE:

Under the general supervision of the Associate Director of Campus Planning, the Space and Move Coordinator will provide day to day contributions in the administration and implementation of the campus' space management program, coordination of campus-wide use of space and physical facilities, to include move management and maintaining furniture and floor plan database systems. Ensures best practice and process are consistent with CSU wide policy utilizing standard operations and procures. Responds to both California State University system-wide requirements, and characteristics that are particular to CSUMB, including the Campus Master Plan, enrollment targets, technologies, new construction and building renovations. As primary contact for all move coordination, the successful candidate must be customer services and detail oriented.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Implements various services necessary for interior building reconfigurations and upgrades including:

Produces space and furniture layouts, prepares furniture and related equipment orders, and manages procurement and installation in coordination with end users

Interfaces with IT, Facilities, in-house movers and outside vendors to facilitate space upgrades.

Coordinates with Construction staff for code reviewed and permitted work.

Plans for moves or space upgrades.

Meets with department supervisors, Deans, faculty and staff to analyze space requirements, personnel and program changes.

Develops the scope of work for individual space upgrades.

Contributes to the implementation of the campus Master Plan through the strategic planning of space management in coordination with capital projects.

Provides AutoCAD support to the department and ensures accuracy of facility files. Prepares presentation materials and maps using graphics and/or desktop publishing software. Coordinates and assists in reporting requirements.

Maintains and allocates surplus furniture inventory. Coordinates with Environmental Health, Safety & Risk Management for ergonomic evaluations.

Manages design development, procurement, and installation of new and replacement interior and exterior fixtures and signage.

Other Functions:

Performs other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge: Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.

Abilities: Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.

MINIMUM QUALIFICATIONS:

General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

SPECIALIZED SKILLS:

Two years of space planning, interior design, architectural programming, or related field; i.e., system furniture specifications. Experience in space planning with move-coordination responsibilities of four or more years is preferred. Proficient in the use of personal computers including word processing, spreadsheet, graphics, and database software; and willingness to learn applications as needed. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.

PREFERRED QUALIFICATIONS:

Bachelor's degree in Interior Design, or Project Management. Knowledge of Microsoft Project, CAFM systems TMA or ARCHIBUS/FIS/ARC-CAD, Maximus, etc. Additional related experience, preferably in a university or institutional setting. Technical fluency with Microsoft Office Professional Suite, Oracle-PeopleSoft/CMS baseline system; and Google mail and calendaring programs. Working knowledge of AutoCAD.

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
• This position has been designated as a sensitive position with responsibility or access/possession of building master or sub-master keys for building access
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.

BENEFITS/PERKS:

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or emailuniversitypersonnel@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.



To apply, visit https://careers.csumb.edu/en-us/job/523437/space-and-move-coordinator



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