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Admin Support II - GEAR UP West High School (Part-Time, Variable Hour)

Employer
Utah Valley University
Location
Utah, United States
Salary
Salary Not specified
Date posted
Dec 23, 2022


Admin Support II - GEAR UP West High School (Part-Time, Variable Hour)


Salary: $15.55 - $17.00 Hourly
Job Type: Part-Time Staff
Job Number: FY2300299
Closing: 1/31/2023 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: Grants/Outreach

Position Announcement

The Writing Center at Utah Valley University is looking for a self-starting administrative support who will work under the general supervision of the department or unit manager. Responsibilities include but are not limited to:
  • Performs moderately complex and confidential administrative support duties that require a variety of skills and knowledge of organizational policies and procedures.
  • Composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents and communications, including online and print marketing and social media branding and content.
  • Provides some telephone and electronic correspondence support and customer service.
  • Assists with interviewing, hiring, and onboarding new employees.
  • Provides some supervision of staff, especially front desk office assistants, including assigning and managing staff projects and conducting employee observations and evaluations.
  • Assists with internal and external events, such as Studypalooza, Fall Orientation, staff social, etc.
  • Completes other duties as assigned.


  • Summary of Responsibilities

    • 40% - Performs advanced and confidential administrative support duties, including composing routine correspondence, handling incoming calls and walk-in traffic, operating office equipment, maintaining inventory of office supplies, and other duties as assigned.
    • 25% - Coordinates department financial and personnel activities including time cards, ePAFs, new hire paperwork, requisitions, purchase orders, and training.
    • 25% - Cssists in scheduling and coordinating meetings, events, interviews, appointments, and/or other similar activities, which may include coordinating travel and lodging arrangements.
    • 10% - Assist with marking of services and events, including maintenance of department web pages, social media accounts, and promotional materials.


    Minimum Qualifications

  • Graduation from an accredited institution with an associate's degree and one year of experience, OR any combination of education and experience related to the Summary of Duties totaling three years.
  • The incumbent typically works 20-28 hours per week between 8 AM and 6 PM Monday - Friday. Occasional weekend and evening hours are required.


  • Knowledge, Skill, and Abilities

    • Knowledge and experience working in an education or office environment.
    • Knowledge in the use of Microsoft Office and Google Suite applications.
    • Knowledge and experience with social media platforms.
    • Knowledge and experience with printers, copiers, scanners, and general office equipment.
    • Skills in the use of computers and computer software applications, including word processing, spreadsheets, e-mail/instant messaging, video conferencing, and databases.
    • Skills in office methods, techniques, practices, and procedures.
    • Skills in organization, database management, and coordination.
    • Skills in physical and digital records management.
    • Skills in coordination and preparation of events.
    • Ability to perform a variety of administrative support duties with minimum supervision.
    • Ability to meet and work with people of diverse backgrounds and experiences.
    • Ability to gather data, compile information, and prepare reports.
    • Ability to follow verbal and written procedures and instructions.
    • Ability to compose and edit written and digital materials.
    • Ability to communicate effectively, verbally and in writing.
    • Ability to lift up to 25 lbs.




    To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/3845512/admin-support-ii-gear-up-west-high-school-part-time-variable-hour




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