Senior Coordinator, SIS Undergraduate Program (16379)

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Summary/Objective

The Sr Coordinator, SIS Undergraduate Programs manages and executes program operations and assessment for the SIS Undergraduate Program. The position serves as the primary point of contact for current, admitted, prospective students, and faculty. The incumbent gathers and evaluates feedback about the program and the needs and interests of students; identifies areas of opportunity and strengths; and facilitates the implementation of program improvements. The Sr Coordinator coordinates with other offices within SIS and campus-wide.

Essential Functions

1. Study Abroad and Transfer Course Equivalency Process:Oversee 30-60 new course equivalencies and 20-50 secondary course evaluations per month to 12+ faculty reviewers for credit approval process.
2. Undergraduate Student Council:Advise Undergrad Student Council in annual elections, event planning, and general council operations.
3. University and SIS Student Award Administration:Oversee recruitment and nomination process for annual University and SIS student awards.
4. Undergraduate Scholarships Administration:Manage undergraduate endowed scholarships during yearly application cycle. Provide information to students regarding eligibility and application process. Prepare and present application packages to SIS Undergraduate Scholarships faculty committee.
5. First-year Seminar Assessment Program:Organize and direct the execution of the Undergraduate Program’s First Year Seminar Assessment. Coordinate faculty reviewer panel for assessment. Ensure reviewers have a shared understanding of the scoring rubric to ensure consistency. Create randomized batches of essays and disseminate to each reviewer.
6. Sigma Iota Rho (SIR) International Relations Honor Society:Manage annual member recruitment and induction cycle for AU’s alpha chapter of SIR. Direct SIR student leadership executive board. Provide planning and logistical support in executing chapter activities and succession planning.
7. Event Planning:Plan and execute annual and periodic events including, but not limited to: Thematic Area events, orientation/admissions events, receptions, training and information sessions, student conference trips, and community-building events.
8. Budget:Compose yearly Undergraduate Program Activities budget projections and expenditures. Monitor spending for individual programs undergraduate programs. Periodically reassess spending to ensure efficient and effective utilization of program resources. Ensure credit card charges are reconciled and reimbursement requests submitted within the allotted timeframes and in advance of fiscal year-end.
9. Supervision:This position supervises one full-time Program Specialist and up to two part-time student workers. Hire, train, supervise and evaluate the FT Undergraduate Program Specialist and up to two part-time student workers.

Supervisory Responsibility

• Supervises one full-time position – Undergraduate Programs Specialist.

Position Type/Expected Hours of Work

• Full-Time.
• Coordinator/Analyst A.
• Non-Exempt.
• This position has a hybrid work arrangement subject to change depending on department/university needs.

Required Education and Experience

• High school diploma.
• 3-5 years of relevant experience.

Preferred Education and Experience

• Familiarity with Office 365 or similar email clients.
• Knowledge of Constant Contact, Internet research skills, Apple OS (Keynote and iCloud), Share Point, and Google Drive.
• Marketing experience and/or experience using social media platforms in a professional capacity.
• Familiarity with InDesign and Photoshop.
• Familiarity with academic settings.
• Interest in and/or experience with the field of international relations.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

Additional Eligibility Qualifications

• Knowledge of the Microsoft Office Suite, including PowerPoint, Word, and Excel.
• Strong written and oral communications and interpersonal skills.
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities.
• Ability to work collaboratively and respectfully with diverse constituencies.
• Experience processing, tracking, and reviewing payments and other financial documents.

Others

• Hiring offers for this position are contingent on successful completion of a background check.
• To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive .
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

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Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC