Specialist, Student Employment

Position Title:

Specialist, Student Employment

Job Description:

POSITION: Specialist, Student Employment
STATUS: Full Time
DEPARTMENT: Career Services
DIVISION: Student Development
REPORTS TO: Coordinator, Employer Relations
PLACEMENT: Support staff grade 7
MINIMUM PAY RATE: t$ 44,327.08 annually

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

Under the direction of the Coordinator, Employer Relations, the Student Employment Specialist is responsible for overseeing all aspects of a comprehensive and fully functioning campus-based student employment program. Specifically, works in partnerships with on-campus supervisors to evaluate and post on-campus positions and oversees all procedures for the successful recruitment, selection and placement of students in positions on campus. The specialist also works with college personnel to ensure fair hiring practices and adherence to EEO regulations as well as manages all transactional processes regarding student employee hiring, on-boarding, and termination.

1. Oversee and coordinate all areas of the student employment program. Serve as the primary liaison between the Career Services Center and supervisors of student employees.
2. Create, post, and maintain all job postings in online employment platform.
3. Advise supervisors on how to post jobs, hire students, and terminate students. Provide supervisor training on proper hiring and supervisory practices.
4. Partner with Human Resources and Payroll to process new student employees.
5. Partner with Financial Aid to monitor student employees receiving Federal Work Study funds
6. Investigate and resolve issues resulting from job postings, hiring paperwork, etc..
7. Communicate with applicants and supervisors to provide updates and assistance throughout the hiring process.
8. Develop and maintain the student employment handbook, supervisor manual, website, portal and related forms.
9. Track and maintain student employment records in accordance with FERPA and related regulations. Collect, audit and maintain necessary employment documents such as the I-9 and W-4.
10. Compile and prepare data and assessment reports for college stakeholders, as well as federal and state reporting requirements.
11. Regularly evaluate student eligibility for student employee positions; work with supervisors to terminate ineligible employees when applicable.
12. Proactively address student employee issues and concerns through focus groups, and employee opinion surveys.
13. Hire, train and supervise students working in the Career Services Center.
14. Advise students on job search coaching strategies and facilitate workshops related to student employment, professional development and job search topics.
15. Lead and coordinate Student Employment Appreciation Week; assist with on-campus job fairs.
16. Assist Director with planning goals and objectives for the student employment program.
17. Serve as chair of the Student Employment Advisory Committee. Host regular meetings throughout the academic year.
18. Stay abreast of labor laws and hiring practices according to state and federal law.
19. Other duties as assigned.

1. Associate’s degree in education, human resources, student affairs, business, or related field.
2. Previous experience in career services or human resources.
3. Knowledge of hiring practices, particularly as they apply to student employees.
4. Strong computer skills in Microsoft Word, Excel, and PowerPoint.
5. Willingness to follow ethical guidelines for hiring practices.
6. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
7. Demonstrated commitment to the college’s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

1. Bachelor’s degree in human resources, business, education, social and behavioral sciences or related field.
2. Experience with student employment or job development.
3. Experience with PeopleAdmin or similar web-based applicant tracking/position management system.
4. Experience with Colleague, Banner or similar ERP used in the higher education.
5. Experience in a community college setting.
6. English and Spanish verbal and written communication proficiency.
7. Demonstrated multicultural competence.

1. Normal office physical demands.
2. Ability to travel between campus locations.

1. Duties are performed indoors and/or outdoor environment.
2. Occasional evening and weekend hours required.

• Resume
• A cover letter with your interest in being considered for the position.
• Unofficial Transcripts (must be included)

Full Time/Part Time:

Full time

Union (If Applicable):


Scheduled Hours:

For more information, click the "How to Apply" button.

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