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Capital Outlay Assistant Program Manager

Virginia Community College System
Richmond, Virginia
Competitive Salary
Posted Date
Dec 20, 2022

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Position Type
Administrative, Academic Affairs, Faculty Affairs
Employment Type
Full Time

Capital Outlay Assistant Program Manager


Hiring Range

Work Schedule
Monday-Friday 8 AM- 5 PM or as needed

Job Description
Provide support, coordination, and direction regarding capital outlay, maintenance reserve, and non-capital construction project procurement, records management, reporting, and records retention for the 23 community colleges and the system office.  Provide administrative and essential customer support for the e-Builder Project Management System.  Acts as the e-Builder system administrator, maintains the system, trains users, designs and tests processes.  Assists contracts officer and procurement manager processing procurement requests.

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications
Virginia’s community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth’s economy. When Virginia’s General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunities. A key concern was Virginia’s ability to develop a skilled and knowledgeable workforce to expand the state’s economy. Today our community colleges allow every Virginian to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia’s Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.

Substantial knowledge, skill and ability in facilities related recordkeeping and public procurement practices. Ability to perform high level administrative support in a higher education environment. Significant computer expertise with knowledge of Microsoft Office applications, Adobe products, Ebuilder Project Management system, website publishing, electronic procurement systems and/or other automated office tools. Strong writing, proofreading and editing skills. Excellent organizational, communication, and customer service skills with the ability to meet deadlines and manage multiple tasks simultaneously. Knowledge regarding public procurement best practices and the DGS central electronic procurement website.

Graduation from an accredited college or university or equivalent combination of training and experience required to perform assigned duties. Experience in capital outlay administration and/or public sector procurement in a higher education or government agency environment. Certification as a VCA or VCCO preferred or the ability to gain certification within six months of obtaining the position.

Required Travel
Travel as needed.

Job Open Date

Job Close Date

Contact Name
Jennie Kim


Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: ,
or call DARS at 800- 552-5019.

Additional Information
This position is a state classified position. All classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period. The VCCS offers competitive compensation along with excellent benefits and opportunity for career development.

Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:

EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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