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Assistant Director for Contracts and Agreements

Appalachian State University
North Carolina, United States
Salary Not Specified
Posted Date
Dec 19, 2022

Position Title
Assistant Director for Contracts and Agreements

Position Number

Office of Research - 282000

Description of University

Appalachian State University, in North Carolina’s Blue Ridge Mountains, prepares students to lead purposeful lives as global citizens who understand and engage their responsibilities in creating a sustainable future for all. The transformational Appalachian experience promotes a spirit of inclusion that brings people together in inspiring ways to acquire and create knowledge, to grow holistically, to act with passion and determination, and embrace diversity and difference. As one of 17 campuses in the University of North Carolina system, Appalachian enrolls more than 20,000 students, has a low student-to-faculty ratio and offers more than 150 undergraduate and graduate majors.

Minimum Qualifications
  • Bachelor’s Degree from an accredited institution.
  • 2 years of directly related experience.
  • Skills and experience with contract/agreement preparation, review, and negotiation.
  • Experience working with a variety of collaborators/sponsors and agreement types.
  • Computer applications and database experience.
  • Ability to work under pressure, prioritize, meet deadlines, and process large amounts of information.
  • Effective communicator who can assist diverse clientele using multiple modalities (i.e., in person, phone, written, electronic, etc.).
  • Able to work independently or as a member of a large, complex support team.
License/Certification Required


Essential Duties and Responsibilities

The Office of Research enhances and supports the Appalachian State University research, scholarship, and creative activity enterprise by expanding access to and facilitating the management of research opportunities. The Sponsored Programs unit assists with sponsored project applications, internal reviews and approvals, negotiation of awards and other related agreements, preparation and negotiation of outgoing agreements, and oversight of the sponsors’ programmatic terms and conditions throughout the life of each award.

The Assistant Director for Contracts and Agreements ( ADCA ) provides support for the administration and processing of contracts and agreements for sponsored research projects as well as research-related data use, material transfer, and confidentiality agreements in support of the Office of Research mission.

Responsibilities include but are not limited to the following:

Contract Review:
  • Identify, define, and resolve issues related to sponsored project contracting activities in accordance with federal, other government, funding agency, and institutional policies and regulations.
  • Prepare contracts and agreements to support research activity.
  • Engage in negotiation on behalf of Appalachian State University’s Office of Research.
  • Provide expertise in identifying needs for contract finalization and meeting all federal, other government, funding agency, and institutional policies and regulations.
  • Support Appalachian State’s research community in the administration of contracts and agreements for research, service, and creative projects, funded and unfunded.
  • Utilize and maintain systems and procedures related to the processing of contracts and agreements.
  • Prepare letters of exception identifying objectionable contract requirements at the proposal stage of a project.
  • Verify the accuracy and completeness of agreements and related internal documents and databases.
  • Investigate and answer questions from external agencies, researchers, fiscal officers, research administrators and others.
  • Interact with collaborating units both internal to the Office of Research (i.e., Research Protections, etc.) and other units across the University (i.e., Office of General Counsel, Risk Management, Schools & Colleges, etc.) for the successful completion of contract and agreement review and execution.
  • Interact with research faculty and professional staff across the University for the successful completion of contract review and execution.

Collaboration and team development:
  • Promote and cultivate relationships with faculty and University administrators.
  • Interact with Sponsored Programs and Office of Research colleagues.
  • Interact with sponsor representatives.
  • Possess flexibility to work in a fast-paced, dynamic environment.

  • Maintain a high degree of professionalism.
  • Attend and participate in professional development opportunities, including national and regional programs hosted by professional organizations or funding agencies.
  • Perform special projects and other responsibilities as required.

Suggested Salary Range
$55,000 - $74,000

Physical Demands of Position

Typical physical demands of a professional position within a university.

Special Instructions to Applicants

For a complete application, please apply and submit all below-required documents electronically through Appalachian State University’s Job Board:
  • Cover Letter
  • Resume
  • List of three professional references with contact information
AA/EEO Statement

Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.

Important Contacts:

Associate Vice Chancellor of Human Resources/Affirmative Action
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
(828) 262-3187

Office of Title IX Compliance
123 I.G. Greer Hall
Boone, NC 28608
(828) 262-2144

ADA /504 Coordinator & EEO Officer
224 Joyce Lawrence Lane/Suite 112 Anne Belk Hall
Boone, NC 28608
(828) 262-3056

We at Appalachian State University are committed to diversity, equity, and inclusive excellence both locally and globally.

Diversity and Inclusion at Appalachian

We at Appalachian State University are committed to diversity, equity, and inclusive excellence both locally and globally.

We understand that the successful implementation of diversity, equity, and inclusive excellence is the responsibility of the entire university community, including alumni and official university governing bodies. A diverse campus community supports an influx of broad and distinct ideas that increase learning opportunities and strengthen the impact of our community as we work collectively to achieve a just experience for all.

We actively encourage, support, and promote a global mindset and an equitable environment where all will know that they belong and are safe to express their culture, identity, values, ideas, opinions, and creativity. We are committed to creating a culture of equity opportunity for all, one that has an expectation of fairness, justice, and equity-minded practice at all levels of the university community.

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