Visit Coordinator

Position Title
Visit Coordinator
The Opportunity

The Visit Coordinator position in the Admissions Office at Colorado School of Mines is a dynamic and creative position which is reliant on the incumbent’s experience to serve and support a fast-paced, results driven team. This position is responsible for supporting event/visit programming coordination and recruitment efforts that help drive recruitment and enrollment goals at Mines. Reporting to the Assistant Director of Admissions – Visits, this role is a member of the Admissions Office under the Enrollment Management Division with the following core responsibilities- coordinate and plan on-campus, off-campus and virtual visit programs; assist with the recruitment of new undergraduate students through virtual, in-person, and on occasion out of state programs; advise prospective students and their families on admissions to Mines and evaluate applications for admissions; and, assist with the recruiting, training and supervision of student employees.

Responsibilities

Support (60%)

Support recruitment, admission and enrollment goals

• Coordinate and attend individual visits to high schools and community organizations and serve as their primary Admissions Office contact through enrollment.
• Present multiple on-campus info sessions per week highlighting Mines and the application process to prospective and accepted students and their families.
• Create staffing schedule for Starzer employees and schedule said employees for on-campus info sessions throughout the year. Oversees office and phone coverage.
• Responsible for Starzer Welcome Center student employee staffing and coverage of front desk. Additionally, this position will be responsible for inputting maintenance orders in order to maintain the presentation room’s appearance.
• Represent Mines at scheduled college programs/events throughout Colorado, virtually and travel outside of the state if necessary.
• Serve as a member of the First-Year Admissions Evaluation Team, independently make admission decisions and then counseling students and family members on those decisions.
• Routinely meet with prospective students and their families as part of the Admissions Office on-campus and virtual visit programming as well as oversee a territory of students.

Visit Program Management (40%)

Plan and implement visitor programs and assist with the recruitment, training, and supervision of the Mines Student Ambassador Team

• Provide support with on-campus, off-campus and digital visit programming to engage prospective students and families.
• Daily visit coordination and planning and coordinating signature recruitment events. Tasks may include but are not limited to: event registration and communication set up via our CRM Slate, program logistics, presentation moderation and analyze program effectiveness.
• Manage the Student Ambassador Team which consists of 50-60 students whose primary responsibilities are leading campus tours and assisting with large recruitment events. This team also consists of an Executive Student Ambassador Team, who works closely with the Visit Coordinator to plan/coordinate events and plan training/meetings for the Ambassador Team.

Minimum Qualifications

• Bachelor’s degree
• 1-3 years of professional experience event planning/coordination and/or prior experience working in a leadership role at a college or university admissions office (ideally both).
• Exceptional organizational skills and attention to detail.
• Excellent oral and written communication and editing skills.
• Demonstrated ability to work under pressure while independently managing multiple priorities, responsibilities, and projects simultaneously to achieve successful outcomes.
• Ability to articulate and advance the mission of a STEM institution and the value of its unique approach to education.
• Ability to conduct in-depth analysis of project and program results.
• Strong interpersonal and customer service skills to interact effectively and empathetically with internal and external constituents.
• Deep commitment to equity and access.
• Ability to travel occasionally and work evenings and weekends when required. Ability to work independently as well as collaboratively within a team.

Preferred Qualifications

• Prior experience in a college or university admissions office.
• Experience with planning and coordinating large scale recruitment events with many stakeholders and attendees.
• Experience supervising staff (student or professional).
• Experience using Canva and/or Adobe Creative Suite to create visual media.
• Experience using Content Management Systems (CMS), preferably WordPress.
• Experience using a Constituent Relationship Management (CRM) Systems (preferably Slate).
• Knowledge, Skills, and Abilities:
• Demonstrated commitment to enhancing diversity through inclusive design and language.
• Ability to take initiative and autonomy in projects while also having the ability to collaborate with internal and external partners.

About Mines & Golden, CO

Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. A sunny, high-altitude climate with outstanding outdoor recreation opportunities make the Denver area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience.
Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Pay Range

$50,000 - $54,500

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards
Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. Our portfolio of benefits includes medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs. For more information, visit Mines benefits .
How to Apply
Applicants will be asked to complete an online application (personal information, demographic information, references, veteran status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.

Contact Kathleen Feighny, Human Resources, at kfeighny@mines.edu.
Background Investigation Required
Yes

Advertised: Jan 4, 2023 Mountain Standard Time
Applications close: