Position Details

Position Information

Posting date

10/17/2022

Closing date

Open Until Filled

Yes

Position Number

0643600

Position Title

Administrative Assistant III

Department this Position Reports to

Dartmouth College Fund

Hiring Range Minimum

$17.75/hr

Hiring Range Maximum

$22.25/hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Monday – Friday, 8:00 AM – 5:00 PM

Location of Position

Lebanon, NH
41 Centerra,

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

Provides administrative support to frontline fundraisers in the management of class fundraising in order to raise the maximum amount of unrestricted, current-use dollars for Dartmouth College.

Description

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

* Two years of office experience with high degree of autonomy; preferably in an academic setting
* In-depth knowledge of office management practices and procedures.
* Strong organizational and problem-solving skills, including ability to prioritize multiple projects and deadlines
* Demonstrates initiative and the ability to work independently
* Strong writing and proofreading skills
* Proficiency in the use of Microsoft Word, Excel, PowerPoint, and Outlook; database management software; comfort with learning new software as needed
* Strong interpersonal and communication skills and demonstrated ability to collaborate with others
* Sound judgment and strong customer service orientation with the ability to interact with a diverse group of people internal and external to Dartmouth College, including volunteers and prospective donors
* Strong attention to detail with the ability to respond appropriately to pressures and changes in priorities and schedules
* Discretion and confidentiality with donor-related matters

Note: Employment will be contingent upon possession of a valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

Preferred Qualifications

* Bachelor’s degree
* Familiarity with computer networks and systems (e.g. Advance)
* Ability to interpret Dartmouth policies and procedures and work in a large institutional setting

Department Contact for Recruitment Inquiries

Cindy Hodgdon Welch

Department Contact Phone Number

603-646-3925

Department Contact for Cover Letter and Title

Cindy Hodgdon Welch, Associate Director, Advancement Business Operations

Department Contact's Phone Number

603-646-3925

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Yes

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/65445

Key Accountabilities

Description

Assists Associate Director and Assistant Director with solicitation assignments and manages complex database programs in daily operations to organize, extract, and synthesize data for timely and accurate reporting and content creation supporting the tracking and assessment of volunteer and solicitation work. Coordinates and processes alumni gifts, creative mailings and newsletters, and pledge cards, and researches and communicates necessary gift corrections with alumni. Assists officers and volunteers in closing open pledges by fiscal year end through phone outreach, emails, or correspondence. Coordinates travel for officers and post-trip follow-up and expense processing.

Percentage Of Time

45

Description

In support of the Associate Director and Assistant Director, researches, identifies, and informs team of fundraising opportunities for cultivation, solicitation, and stewardship. Works collaboratively with Dartmouth College Fund staff, interns, and class volunteers to meet fundraising participation and dollar goals. Partners with Associate Director and Assistant Director in the recruitment, management, and training of fundraising class volunteers. Serves as a knowledgeable resource for class volunteers in areas of campaign priorities, procedures, special reports, gift processing, crediting policies, etc., and serves as a liaison between staff, volunteers, donors, prospects, and others to encourage best practices. Stewards volunteers and prospects to ensure they are properly thanked and recognized for their contributions and service.

Percentage Of Time

25

Description

Collaborates with fundraisers and class volunteers to effectively plan and execute events and programs ranging from small meetings to large multiple-day events. Assists with planning and communications for various board and class meetings, co-chair conference calls, and annual off-site meetings. Attends various events and meetings to provide administrative support and leads conference calls with volunteers when Dartmouth College Fund staff are unavailable.

Percentage Of Time

25

Description

Performs other duties as assigned.

Percentage Of Time

5%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Additional Document #1