Executive Assistant to the Executive Director
- Dartmouth College
- New Hampshire, United States
- Salary Not Specified
- Posted Date
- Dec 19, 2022
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Community Relations & Institutional Outreach, Conference & Special Event Administration, Executive, Executive Directors, Other Executive
- Employment Level
- Employment Type
- Full Time
Open Until Filled
Executive Assistant to the Executive Director
Department this Position Reports to
Hiring Range Minimum
Hiring Range Maximum
Not an SEIU Position
Regular Full Time
Scheduled Months per Year
Scheduled Hours per Week
Normal office hours with occasional nights or weekend support for events. This position offers a hybrid work schedule, however, candidate needs to be within commuting distance to the campus.
Location of Position
Hanover, NH 03755
Wilson Hall, East Wheelock Street,
Remote Work Eligibility?
Is this a term position?
If yes, length of term in months.
Is this a grant funded position?
Reporting directly to the Howard Gilman ’44 Executive Director, the Executive Assistant to the Executive Director position provides high-level administrative and strategic planning support. Required to work independently on projects while handling a wide variety of activities and confidential matters with discretion. Manages the Director’s Office in any capacity.
As strongly as we believe in the power of the arts to transform lives, we at the Hop commit to working against the inequalities that exist within our arts community and in our larger community. We remain steadfast in our determination to continue to work together for the betterment of all by directing our efforts and privilege toward justice and equality.
Required Qualifications - Education and Yrs Exp
Required Qualifications - Skills, Knowledge and Abilities
-2-4 years of experience supporting a high-level executive.
-Excellent interpersonal skills and ability to deal articulately with a diverse range of people.
-Strong organizational skills and ability to balance priorities and meet deadlines.
-Initiative, sound judgment and ability to work independently.
-Strong writing, detail editing and proofreading skills.
-Technologically savvy in the use of computers, applications, databases, tablets and smartphones.
-Availability and willingness to work occasional weekend and evening assignments.
-Adept at handling confidential information with excellent judgment and discretion.
-Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams), Adobe Acrobat, Zoom and cloud-based applications.
-Flexible, creative, self-motivated and willing to work extended hours on occasion.
-Keen interest in the arts strongly preferred.
-Student staff supervision experience preferred.
Department Contact for Recruitment Inquiries
Department Contact Phone Number
Department Contact for Cover Letter and Title
Mary Lou Aleskie, Howard Gilman '44 Executive Director
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Preferred, but not required
Special Instructions to Applicants
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Management of the Director’s Office
The Executive Assistant to the Executive Director manages the day-to-day operations of the Director’s office with oversight of the Director’s schedule and is the first line of communication for all internal and external stakeholders. This role supports meeting and event organizing including logistics, communication, preparation and distribution of relevant documents as well as notetaking and meeting follow up. Works closely with the Executive Director, the Senior Donor Relations Officer and the College Travel Office to organize business and development travel including detailed itineraries and all expense reconciliation. Plans and executes travel arrangements on behalf of guests of the Director and may organize special events as part of the Director’s Office. Provides a bridge for smooth communication between the Executive Director and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. Provides technical support for the Director or arranges for special tech support, including upgrades for software applications, coordination of computers within the Director’s Office and recommendations for changes in technical options. Manages and supervises the student assistants, including training in data entry and general office duties.
Percentage Of Time
The Executive Assistant coordinates and writes internal and external communication as it relates to relationships with individual members of the Hopkins Center Board of Advisors, members, major donors, College leadership, artists, consultants, staff and other key stakeholders serving as a resource in their interaction with the Executive Director. May research, prioritize and follow up on matters identified by and/or addressed to the Executive Director making a recommended course of action, referral or response. Assists the Director’s Office in the tracking and maintenance of any submitted materials such as memos, slide decks and other types of presentations. Proofreads typed materials to ensure accuracy of format, punctuation and spelling and for overall completeness.
Percentage Of Time
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Talent Acquisition Consultant
- American Library Association
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Dartmouth College Employment Website
- Internal Employee Referral (Please specify full name below)
- Higher Ed Jobs
- Inside Higher Ed Jobs
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- Recruit Military
- Valley News
- Other (Please specify below)
- If you answered, 'Internal Employee Referral' or 'Other' to the
above question, please specify here:
(Open Ended Question)
- Cover Letter
- Curriculum Vitae
- Writing Portfolio
- Additional Document #1
- Additional Document #2
- Applicant provides URL for HM to review
- Media Portfolio
- Pictures/Photos in support of application
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