Position Details

Position Information

Posting date

09/28/2022

Closing date

Open Until Filled

Yes

Position Number

1011485

Position Title

Assistant Director - AP and Procurement, Finance Center

Department this Position Reports to

Arts & Sciences Finance Center

Hiring Range Minimum

$75,200

Hiring Range Maximum

$94,000

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

TBD

Location of Position

Hanover, NH 03755
Arts & Sciences Finance Center
Dartmouth College
308 Wentworth Hall

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

Reporting to the Operations and Finance Center Director, in the Faculty for Arts & Sciences division ( FAS ), supervises the day-to-day activity related to financial services to ensure outstanding customer service to internal and external customers with emphasis on timeliness and accuracy. Responsible for training, managing workflow, priority setting and representing the team in inter-departmental meetings.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Education

• Bachelor’s degree in Business Management, Human Resources or Finance

Experience

• Five years experience supervising center processing and/or other directly related experience.

Skills & Knowledge

• Effective supervisory skills to lead a multi-disciplined work team.
• Advanced problem solving, resolution and analytical skills, and the ability to prioritize and manage time.
• Knowledge of financial systems.
• Attention to detail.
• Able to work under pressure of time constraints, work independently, and ability to multi-task.
• Ability to organize, plan and execute projects using demonstrated project management skills.
• Projects a professional image and models proper telephone and e-mail etiquette.
• Demonstrated proficiency in the Microsoft Suite, and the Internet within a Windows environment.
• Excellent keyboarding/typing skills.
• Adaptable to change.
• Conflict resolution skills.
• Team/collaborative approach to customer service.

Preferred Qualifications

Education

• Master’s degree in Business or Finance

Experience

• Financial management experience within a higher education environment preferred or an equivalent combination of experience and education.
• Knowledge in enterprise wide Oracle systems and call center operations experience preferred.

Department Contact for Recruitment Inquiries

Amanda Bushor

Department Contact for Cover Letter and Title

Amanda Bushor, Director of Dean of Faculty Operations and Arts & Sciences Finance Center

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/65242

Key Accountabilities

Description

Leadership

• Hire, train, supervise, develop, and evaluate staff members primarily on expense reporting, procurement, and accounts payable (5 finance specialists and collaborating with 3 analysts).
• Oversee processes to ensure accuracy, timeliness and perform analysis.
• Develop, implement, document, and maintain systems, procedures, and policies, including accounts payable functions, to ensure adherence to Dartmouth/federal/state guidelines.
• Train and orient department and program administrators and faculty on finance systems and workflows.
• FAS representative at A/P and procurement related campus-wide meetings.
• Communicate policies to administrators and faculty within FAS .
• Inquiries and new system issues are escalated to Manager to resolves and analyze customer issues.
• Provide Director with weekly updates on issues and recommended process changes to effectively meet customer needs.

Percentage Of Time

35%

Description

Systems

• Serve as FAS representative on working group, system upgrades, testing, committee, and center/host meetings for campus-wide technology initiatives and system/procedures/workflow updates.
• In collaboration with managers/directors in host departments such as Procurement, Controller’s Office, Computing, etc., and uses established procedures, manage testing for scheduled upgrades or changes to reports, screens, etc.
• Ensure that the Financial Center team follows proper procedures for identifying requirements, completing design and testing, maintenance and enhancements prior to implementation.
• Provide base level system support to specialists to assist with mapping drives, and acting as first responder to troubleshooting issues before escalating to IT.

Percentage Of Time

25%

Description

Data Analytics and Planning

• Compile, analyze, and report financial information to Director quarterly and year end reporting.
• Establish goals and monitors key metrics, analysis and reporting.
• Develop, maintains and reports using viable audit procedures to ensure accurate and timely information.
• Provide ad hoc reporting needs analysis to internal/external customers
• Identify and communicates transactional inconsistencies/lack of compliance by customer.
• Manage the accurate review/interpretation, data entry and auditing of requests into Oracle and other financial management systems.
• Lead the annual benchmarking/best practice processes including recommendations to the Director for the annual benchmarks. Provides on-going analysis of reasonability of benchmarks.

Percentage Of Time

20%

Description

Development

• Utilize established performance management tools to effectively supervise staff.
• Prepare and implements training plans for the team to develop, maximize and enhance the technical, team building and behavioral competencies of each individual on the team.
• Provide cross training to team members to ensure adequate coverage, accurate and consistent information and timeliness.
• Ensure development of ongoing individual and team open communication processes.
• Collaborate with Director to standardize current processes and seek process improvements to ensure consistency and accuracy.
• Attend personal development training workshops.

Percentage Of Time

20%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents