Administrative Coordinator
- Employer
- Dartmouth College
- Location
- New Hampshire, United States
- Salary
- Salary Not Specified
- Date posted
- Dec 19, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Position Details
Position Information
Posting date
11/11/2022
Closing date
Open Until Filled
Yes
Position Number
1128301
Position Title
Administrative Coordinator
Department this Position Reports to
Medical Education
Hiring Range Minimum
$18.61/hr
Hiring Range Maximum
$23.27/hr
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
Hanover, NH
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
To administratively support the Geisel School of Medicine’s student affairs office by coordinating activities that will increase office efficacy and ensure the smooth daily operation of the office.
Description
Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Three years of office experience in a related field, with a high degree of autonomy.
- Excellent verbal and written communication and interpersonal skills.
- Ability to manage logistical and administrative details of multiple tasks or projects.
- Ability to work effectively, independently, and as a member of a team.
- Proficiency in database management, spreadsheets, and other computer software.
- Ability to maintain and foster confidentiality.
- Demonstrated ability to effectively collaborate and interact with all levels of employees, management, and leadership.
- Attention to detail and accuracy.
- Commitment to diversity and to serving the needs of a diverse community.
- Familiarity with Dartmouth accounting systems and procedures.
- In-depth knowledge of office procedures, including financial transactions.
- Proficient with computer applications, including website updates and database entry and management.
Taryn Weinstein
Department Contact for Cover Letter and Title
Taryn Weinstein, Director of Student Affairs
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/65804
Key Accountabilities
Description
Administrative Support:
- Serves as initial point of contact for student visitors and community at large
- Represents the office to the institution and external constituencies as necessary
- Manages office email account and responses
- Manages a variety of persons wishing to make appointments and effectively redirects caller/visitor to the appropriate individual/office
- Maintains and updates the Student Affairs SharePoint site
- Manages building access, facility issues initiating maintenance reports as needed, manages signage and information boards
- Supports execution of student affairs programming and events
- Reserves rooms for programming and/or meetings
- Orders food as needed for programs and/or meetings
- Monitors and orders office supplies
- Sorts and delivers office mail
- Maintains and updates office directories and website
40
Description
Calendar Management:
- Manages, plans, and coordinates the details of one or more complex daily appointment calendars to ensure the most efficient use of the supervisor’s or manager’s time
- Coordinates and schedules a variety of activities to support office functions and meetings
- Briefs the supervisor on changes in schedules and priorities or on matters needing the supervisor’s personal or immediate attention
- Frequently updates schedules and plans on upcoming meetings
- Coordinates with other offices to arrange co-sponsorship of events
40
Description
Financials:
- Processes invoices and reimbursement forms for students and staff
20
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Talent Acquisition Consultant
- AbilityJOBS
- American Library Association
- CareerBuilder
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Dartmouth College Employment Website
- Glassdoor
- Internal Employee Referral (Please specify full name below)
- HERC
- Higher Ed Jobs
- Indeed
- Inside Higher Ed Jobs
- National Black MBA Association
- Recruit Military
- Prospanica
- Valley News
- Handshake
- Other (Please specify below)
- If you answered, 'Internal Employee Referral' or 'Other' to the
above question, please specify here:
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
Company
Employment at Dartmouth
Dartmouth welcomes individuals from diverse backgrounds, with varied experiences, and a range of talents, who are motivated to learn, develop, and achieve success.
Inspired by its unique New England setting, Dartmouth is dedicated to effecting positive change within a community where everyone collaborates to generate knowledge, engage with the global community, and enhance their personal growth and purpose.
Join a welcoming environment that fosters exploration and promotes teamwork. Here, you'll discover inclusive spaces, open opportunities, and a culture that values diverse identities and perspectives.
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Our Mission
Dartmouth educates the most promising students and prepares them for a lifetime of learning and of responsible leadership through a faculty dedicated to teaching and the creation of knowledge.
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