Administrative Assistant II

Posting Details

Posting Details

Job #
039269

Department Code
40113-3170

Department
Health, Wellness and Recreation

Job Title
Administrative Assistant II

Location
Syracuse, NY

Pay Range
Commensurate with Experience

Staff Level
S4

FLSA Status
Non-exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type
Full-time

Campus
Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

The Administrative Assistant supports the Barnes Center Operations team including the Associate Vice President for Student Health and Wellness, the Operations Director, Assistant Director for Analytics, Application Specialist, and Associate Director for Diversity, Equity, Inclusion, and Accessibility. Specific responsibilities include managing event planning, coordinating hiring and on-boarding processes, purchasing, and management of the Operations budget process. Additional responsibilities include assistance in creating data reports, provision of logistical support to Barnes Center DEIA committee and related work groups, and management of the Barnes Center email account.

Qualifications

Associate or Bachelor’s degree. Minimum three years of experience providing administrative support in a fast paced and high demand office setting.

Job Specific Qualifications

• Excellent organizational, communication, and time management skills required.
• Experience with provision of administrative support required.
• Familiarity with budget, data management, and preparing data reports as well as experience with corresponding computer software required.
• Proven ability to maintain highly confidential and sensitive information.

Responsibilities

• Provide administrative support for AVP of Health and Wellness and Operations Director. Responsibilities include, but not limited to: planning meetings and special events, assist in hiring and on-boarding processes, management of Barnes Center email address, management of Operations budgetary items including credit card reconciliation and purchasing, management of Barnes Center monthly newsletter, management of Barnes Center listserv.
• Provide administrative support for Assistant Director, Analytics. Primary responsibility is running and preparing weekly and annual data reports.
• Provide administrative and logistical support for the Barnes Center DEIA committee and associated workgroups. Responsibilities include, but not limited to logistical details for Barnes Center training events, maintaining DEIA Answers page, purchasing, attendance at committee meetings.
• Assist in management of building logistics including: management of BOSS system, manage facilities requests (e.g., keys, maintenance, new equipment for staff, etc.), assist in parking related needs for staff and for special events.
• Assist in management of accreditation processes including: preparation of accreditation materials, maintaining employee files (including proof of license, annual required training, etc.)

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link
https://www.sujobopps.com/postings/97313

Job Posting Date
12/18/2022

Application Deadline

Full Consideration By

Job Category
Staff

Message to Applicants

Syracuse University is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students and community members. Women, military veterans, individuals with disabilities, and members of other traditionally underrepresented groups are encouraged to apply. Syracuse University is an equal opportunity employer, as well as a federal contractor required to take affirmative action on behalf of protected veterans.