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Administrative Assistant Extension Programs (Jefferson Co)

Employer
Kentucky State University
Location
Kentucky, United States
Salary
Salary Not Specified
Date posted
Dec 19, 2022
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  • TITLE: Administrative Assistant Extension Programs Jefferson County

    DEPARTMENT: College of Agriculture Community and the Science

    REPORTS TO: West Regional Extension Director

    LOCATION: Jefferson County

    EFFECTIVE DATE: Position will Remain Open until Filled

    EMPLOYMENT STATUS: Full-time

    EMPLOYMENT CLASSIFICATION: Non-Exempt

    Internal Candidates are Encouraged to Apply

    PRINCIPAL PURPOSE OF JOB : Assistant Jefferson County Extension program agents, performs a variety of Extension and secretarial duties for the Extension Program. Under the supervision of the West Regional Extension Director, the successful candidate will play an important role in ensuring the office operates efficiently. In support of Extension personnel: interacts with the public, creates requisitions, and conducts research for pricing for supplies and equipment. Additional duties include, processing forms, performing data entry, assists in program preparation, and establishing and maintaining records for the unit.

    SCOPE OF RESPONSIBILITY: Assistant Jefferson County Extension program agents, performs a variety of Extension and secretarial duties for the Extension Program. In support of Extension personnel: interacts with the public, creates requisitions, and conducts research for pricing for supplies and equipment. Additional duties include, processing forms, performing data entry, assists in program preparation, and establishing and maintaining records for the unit.

    ESSENTIAL JOB FUNCTIONS:

    • Researches pricing for supplies and equipment, creates and processes requisitions

    • Performs data entry and maintains files, database, and record retention

    • Assist agents with program preparation

    • Promote and implement programs as directed by agents.

    • Help with set up, take down, and clean up.

    • Assist with the development of promotional materials for agents,

    • Copy and assemble materials.

    • Maintain mailing and email lists for program groups.

    • Promote Cooperative Extension programs.

    OTHER DUTIES : The position will conduct other duties as required.

    QUALIFICATIONS : Requires a high school diploma and 2 years of related administrative support experience or an equivalent combination of education and experience necessary to develop the required knowledge, skills and abilities for this position. Associates or Vocational Degree preferred.

    KNOWLEDGE, SKILLS, and ABILITIES :

    • Organizing and coordinating skills.

    • Ability to create, compose, and edit written materials.

    • Knowledge of supplies, equipment, and/or services ordering and inventory control.

    • Word processing and/or data entry skills.

    • Ability to maintain confidentiality of records and information.

    • Ability to communicate effectively, both orally and in writing.

    • Records maintenance skills.

    • Ability to understand and follow specific instructions and procedures.

    • Skill in the use of operating basic office equipment.

    PHYSICAL REQUIREMENTS:

    • Work is normally performed in a typical interior/office work environment.

    • Ability to lift up to 50 pounds.

    Internal Candidates are Encouraged to Apply

    Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

    KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and/or Extension programs

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