ADMINISTRATIVE MANAGER FOR THE GRAINGER INSTITUTE OF ENGINEERING

Salary:

Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( https://hr.wisc.edu/benefits/ )

Job Summary:

The Grainger Institute for Engineering (GIE) within the College of Engineering seeks an Administrative Manager to provide and oversee the administrative support to the Director of the GIE. The GIE supports the College of Engineering research enterprise by facilitating industrial collaborations, acceleration of critical research areas, and submission of large-scale funding proposals. The administrative manager will also provide support to the newly formed Office for Corporate Relations (OCR) and Technology Entrepreneurship Office (TEO). The administrative support will likely involve student help.

Responsibilities:

Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.

• 20% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• 10% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• 20% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• 10% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• 20% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• 10% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• 10% May exercise supervisory authority, including hiring, managing conduct and performance, discharging, assigning, and/or approving hours worked for student employees.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Two years required, three preferred, experience in providing independent and self-responsible administrative support to complex and dynamic office operations
Experience in scheduling, email handling and creating task plans on a daily or weekly basis for unit area leaders strongly preferred
Experience in the support of unit area leaders in the creation of operating unit budgets
Demonstrated multi-tasking skills, with high degree of professional acumen and dedication to accuracy and timeliness
Self-responsible, quality driven and used to work under tight deadlines with several dependencies

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable


How to Apply:

Please click on the "" button to start the application process. To apply, you will be asked to submit a cover letter and resume highlighting your qualifications as they relate to this position.

Contact:

Oliver Schmitz
oschmitz@wisc.edu
608-263-1547
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Manager(AD005)

Department(s):

A190300-COLLEGE OF ENGINEERING/GRAINGER INST

Employment Class:

Academic Staff-Renewable

Job Number:

272051-AS



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Dec 16 2022 Central Standard Time
Applications Close: Jan 31 2023 11:55 PM Central Standard Time