Staff Assistant

Description

Number of Vacancies: 1

Area of Consideration: Open To The Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/8

Salary Range: $54,075- $56,148

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties

The incumbent provides administrative support for the Office of University Research (OUR) in the Office of the Chief Academic Officer. Under general supervision, the Staff Assistant contributes to the effective and efficient operation of the office, and provides prompt and accurate responsiveness to stakeholders both internal and external to the university. The role of the Office of University Research is provide strategic directions for the University’s research ecosystem, which includes the administration research compliance, marketing and communications, and technology commercialization requirements for a rapidly growing volume of grant applications and sponsored programs agreements. The position reports to the Vice President for University Research who provides continuing and individual assignments.

Essential Duties and Responsibilities

• Oversees or performs all office administrative functions in the Office University Research and including the Office Sponsored Programs.
• Serves as point of contact for offices of deans, directors and vice presidents on administrative matters, also responsible for communicating information to deans, directors, and vice presidents, faculty, and staff.
• Develops, updates, and maintains records management system in the Office of University to include files such as: proposal awards; proposal logs; general correspondence; progress and status reports; UDC and sponsor policies and procedures; reference materials and proposal guides; procurement and personnel documents.
• Arranges meetings and workshops and maintains the calendar for the Vice President for Research, coordinate pre-award and post-award training, sponsor reviews and sponsored programs related webinars and seminars.
• Serves as “time keeper;” inputs and tracks requisitions, purchase orders, and invoices; makes travel arrangements and supervises student workers.
• Assists in the preparation of documents, reports, and correspondence.
• Answers, screens and refers or handles telephone calls, email inquiries and visitors, and provides routine information and referrals regarding OUR procedures and operations.
• Helps facilitate timely resolution of problems and issues brought to the office.
• Performs other related duties and responsibilities as assigned.

Minimum Job Requirements

• Baccalaureate degree or the equivalent combination of at least two years of college and appropriate work experience.
• One to three years of experience in a complex administrative setting with many stakeholders, demands and deadlines.

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a 'satisfactory background investigation' is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .