Assistant to the Chair

Assistant to the Chair

US-NJ-Princeton

Job ID: 2022-16041
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Princeton University

Overview

The Assistant to the Chair of the Lewis Center for the Arts (LCA) provides administrative support to the Chair and to the Executive Director of the Lewis Center. The assistant has a broad set of responsibilities, from supporting the Chair directly, managing the day-to-day operations of the office, and responding to inquiries from faculty, administrators, students, alumni, and others. The assistant supports the Chair, the Lewis Center Program Directors, and the Executive Director in a variety of activities, particularly in scheduling and external communications, and serves as a primary resource to other University and external offices. Such communication requires thorough knowledge of the University, thorough knowledge of all details relating to all Lewis Center programs and activities, as well as discretion, professionalism and confidence in relaying information.

The Lewis Center is the academic unit of the University comprised of the programs in creative writing, dance, music theater, theater, visual arts and the Princeton Atelier offering more than 75 courses each semester and presenting more than 130 public events each year. The LCA is a home for artists, educators, staff, scholars, students, audiences and those who embrace, embody, and nurture an expansive vision of art. We believe that art as a practice generates, significantly clarifies, and shares human experience and should not be a matter of luxury and privilege. Since creating and engaging in art is greatly enhanced by equitable participation, we believe diversity is a foundational value.

Responsibilities

Administrative support for the Office of the Chair:

• Provides scheduling, financial, and administrative support to the Chair and a high level of communication internally to the Lewis Center and externally to university departments, Colleges, Dean of the Faculty office, Advancement, Alumni and outside guests and vendors.
• Responds to requests on a daily basis which can be complicated or sensitive and can necessitate an appropriate setting of expectations and prioritization.
• Fields telephone calls and emails. Responds independently to inquiries and requests for information from external sources.
• Acts as the central point of communication between the Chair and the 6 LCA Program Directors, schedules Directors Meetings as well as other committee meetings, takes and distributes minutes.
• Coordinates Lewis Center Tenured Faculty meetings and Executive Committee meetings.
• Supports the Executive Director in processing faculty appointments including tenure/tenure-track and lecturer appointments as well as other faculty paperwork including absences and sabbaticals.

Additional Support for Lewis Center Events and Artists:

• Coordinates preview and open house events in partnership with the Office of Admissions and the Office of the Dean of the College.
• Supports Lewis Center events as needed and manages VIP ticketing requests and supports the Assistant Director of Fellowships and Visiting Artists when needed.
• Arranges travel schedules, itineraries.
• Takes on additional responsibilities as needed.
• Understands and is compliant with all University policies and regulations, including financial and human resources policies.

Qualifications

• Superior interpersonal skills and a highly effective communicator.
• Excellent organizational skills, including ability to set priorities.
• Works independently.
• Works effectively with members of the senior administration, administrative support personnel and colleagues across campus.
• Takes initiative, pro-actively supporting the Chair.
• Is an effective, creative, and resourceful problem solver.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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