Assistant Manager, Shared Services

Assistant Manager, Shared Services

US-NJ-Princeton

Job ID: 2022-15779
Type: Full-Time
# of Openings: 1
Category: Financial Services and Procurement

Princeton University

Overview

The Office of Finance and Treasury at Princeton University seeks a dynamic and customer-focused individual for the role of Assistant Manager in our Financial Shared Services group. The Assistant Manager serves as the financial and business manager for a diverse portfolio of departments, programs, and centers that participate in the University’s Financial Shared Services program. The program provides proactive, responsive, and effective service to over 30 departments, programs, and centers with budgets exceeding $100 million. Assistant managers collaborate with the managers of the units they support to ensure the effective management of financial processes and serve as a key liaison between the units and the Office of Finance and Treasury.

The Assistant Manager facilitates, monitors, and approves all expenditures and ensures compliance with university policies and procedures. The Assistant Manager collaborates with faculty, staff, and students to track budget allocations and fund balances and to ensure expenditures are allowable, within budget, and appropriate for the funding source. This role provides financial trainings, in small and large settings, on policy and best practices as needed for faculty, staff, and students. The ability to provide timely and accurate financial reporting and other financial information is an essential responsibility for this position. Additionally, the Assistant Manager serves as a consultant to other departments outside of the Financial Shared Services program to help streamline and improve financial processes and procedures and to train on best practices. These engagements will vary in size and scope depending on the specific need. Assistant managers will also provide feedback on the effectiveness of financial processes and systems and will help pilot and test new functionality before it is distributed broadly to campus.

The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.

Responsibilities

Provides proactive support and approval for all financial transactions

Provides service-oriented support for the following:
Non-Purchase Order payments to domestic and foreign suppliers and payees Purchase Orders to domestic and foreign suppliers and payees Expense reports Departmental Purchasing Card statement reports Journal entries Onboarding suppliers Access to financial systems University credit card requests Stop payment requests
Supports other financial transactions as necessary.

Manages the effective, efficient, and compliant financial operations for assigned departments

Communicates regularly with faculty, staff, and students and ensures adequate training on financial policy, procedures, and best practices. Ensures compliance with all financial transactions, including transactions related to sponsored research and restricted funds. Provides regular and proactive financial reporting; leveraging existing financial reports and creating ad hoc analyses. Coordinates with department staff to provide data and support for budgeting, financial planning, year-end close, and other key financial activities.

Consults on projects with other departments outside of Financial Shared Services

Consults on best practices, financial processes, access and authorization, and business process redesign as needed. Provides financial management services to units outside of Financial Shared Services, including consulting support to help streamline and improve financial processes and procedures.

Assists the Office of Finance and Treasury with new processes and systems

Provides feedback, testing, and other support to new initiatives, processes, and systems. Pilots new technology and processes as needed. Collaborates on the development and delivery of training programs.

Qualifications

Essential Qualifications

Bachelor's degree, or 3-5 years of experience in a customer service or finance role. Outstanding organizational, prioritization, and multi-tasking skills, working in a fast-paced environment with frequent interruptions. Excellent oral and written communication skills. High level of competency with desktop computing tools such as Word, Excel, and PowerPoint, and with system applications such as PeopleSoft and Concur. Strong customer-service focus with an emphasis on proactive outreach to departments; listens to and understands the unique needs of each department. Ability to present information and trainings to small and large groups of people. Ability to work effectively in a multi-cultural environment. Analytical expertise and a strong financial management background. Ability to develop and document effective and efficient business processes. Evidence of self-motivation and the ability to work both independently and with teams, with high personal standards representative of Princeton University's commitment to excellence.

Preferred Qualifications

Experience working in a higher education environment.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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