Assistant Manager, Shared Services
- Princeton University
- New Jersey, United States
- Salary Not specified
- Posted Date
- Dec 12, 2022
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs
- Employment Level
- Employment Type
- Full Time
Assistant Manager, Shared Services
Job ID: 2022-15779
# of Openings: 1
Category: Financial Services and Procurement
The Office of Finance and Treasury at Princeton University seeks a dynamic and customer-focused individual for the role of Assistant Manager in our Financial Shared Services group. The Assistant Manager serves as the financial and business manager for a diverse portfolio of departments, programs, and centers that participate in the University’s Financial Shared Services program. The program provides proactive, responsive, and effective service to over 30 departments, programs, and centers with budgets exceeding $100 million. Assistant managers collaborate with the managers of the units they support to ensure the effective management of financial processes and serve as a key liaison between the units and the Office of Finance and Treasury. The Assistant Manager facilitates, monitors, and approves all expenditures and ensures compliance with university policies and procedures. The Assistant Manager collaborates with faculty, staff, and students to track budget allocations and fund balances and to ensure expenditures are allowable, within budget, and appropriate for the funding source. This role provides financial trainings, in small and large settings, on policy and best practices as needed for faculty, staff, and students. The ability to provide timely and accurate financial reporting and other financial information is an essential responsibility for this position. Additionally, the Assistant Manager serves as a consultant to other departments outside of the Financial Shared Services program to help streamline and improve financial processes and procedures and to train on best practices. These engagements will vary in size and scope depending on the specific need. Assistant managers will also provide feedback on the effectiveness of financial processes and systems and will help pilot and test new functionality before it is distributed broadly to campus. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.
Provides proactive support and approval for all financial transactions
support for the following:
payments to domestic and foreign suppliers and payees
Purchase Orders to
domestic and foreign suppliers and payees
Card statement reports
Access to financial
University credit card
Stop payment requests
with faculty, staff, and students and ensures adequate training on
financial policy, procedures, and best practices.
Ensures compliance with
all financial transactions, including transactions related to
sponsored research and restricted funds.
Provides regular and
proactive financial reporting; leveraging existing financial
reports and creating ad hoc analyses.
department staff to provide data and support for budgeting,
financial planning, year-end close, and other key financial
Consults on best
practices, financial processes, access and authorization, and
business process redesign as needed.
management services to units outside of Financial Shared Services,
including consulting support to help streamline and improve
financial processes and procedures.
testing, and other support to new initiatives, processes, and
Pilots new technology and
processes as needed.
Collaborates on the
development and delivery of training programs.
Bachelor's degree, or 3-5 years of
experience in a customer service or finance role.
prioritization, and multi-tasking skills, working in a fast-paced
environment with frequent interruptions.
Excellent oral and written
High level of competency with
desktop computing tools such as Word, Excel, and PowerPoint, and
with system applications such as PeopleSoft and Concur.
Strong customer-service focus with
an emphasis on proactive outreach to departments; listens to and
understands the unique needs of each department.
Ability to present information and
trainings to small and large groups of people.
Ability to work effectively in a
Analytical expertise and a strong
financial management background.
Ability to develop and document
effective and efficient business processes.
Evidence of self-motivation and the
ability to work both independently and with teams, with high
personal standards representative of Princeton University's
commitment to excellence.
Experience working in a higher
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