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Expense Processor

Princeton University
New Jersey, United States
Salary Not specified
Posted Date
Dec 12, 2022

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Expense Processor


Job ID: 2022-15780
Type: Full-Time
# of Openings: 1
Category: Financial Services and Procurement

Princeton University


Under the direction of the Manager, Procurement Operations, the Expense Processor is responsible for the timely and accurate end-to-end processing of supplier invoices including receipt, data entry and matching to purchase orders, following established business rules and in preparation for payment to suppliers. In addition, the processor will be a key member of the invoice processing team providing excellent customer service and problem solving skills as it relates to all invoices coming in to the University.

The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.

Multiple positions available


Expense Processing

    Monitor physical and electronic mailboxes for receipt of supplier invoices Review invoices to ensure all required data are provided; work with campus departments and/or suppliers to correct incomplete invoices Input invoices into OnBase and PeopleSoft applications Identify matching purchase order and match individual purchase order lines to the invoice lines Escalate aged items in a timely manner
Customer Service

    Address and resolve invoice processing scenarios while remaining within the confines of compliance Proactively identify opportunities to improve service levels through process improvement and/or automation Collaborate with University departments to address specific invoicing needs to ensure invoices are paid accurately and in a timely fashion
Match Exception Processing

    Investigate basic purchase order to invoice match exception requests and manage to resolution Escalate complex match exceptions to Senior Expense Processors for resolution
Travel & Expense Reimbursements

    Review reimbursement requests using Concur expense software to ensure basic requirements such as receipts are provided Review requested reimbursements for adherence to University Policy Escalate complex and non-standard requests to Senior Expense Processors Respond to inquiries from campus and the Financial Service Center on travel and expense reimbursement requests


Essential Qualifications:

  • 1-3 years’ experience
  • Strong analytical and problem-solving skills with close attention to detail
  • Experience collaborating with peers to resolve processing issues timely
  • Ability to manage multiple tasks and quickly shift among competing priorities
  • Proficient with Microsoft Office Tools (Excel, Word)
Preferred Qualifications:

  • Bachelor’s degree
  • Experience in a high-volume transaction review/processing operation
  • Customer service experience
  • Familiarity with Peoplesoft Financial Management or other ERP suites
  • Familiarity using business intelligence applications to manage, manipulate and analyze large datasets
  • Experience in a Higher Education environment
  • Understanding of banking processes including wire and ACH payments and foreign currency transactions

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW


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